Sachbearb. (Transportwesen) (M/W/D) - Bremerhaven, Deutschland - U.S. Army Europe and Africa

Beschreibung

Sachbearb. (Transportwesen) (M/W/D)

Bremerhaven, Germany

Ausschreibungsbereich

WHO MAY APPLY:
Current INTERNAL Local National Employees throughout Germany. This covers all current Local National employees of the U.S. Forces in Germany, including U.S. Air Force and AAFES-Europe within Germany
and
EXTERNAL Local National Applicants, who reside in Germany.

Hauptaufgaben

Responsible for the expeditious documentation of import and export cargo such as:
- General Cargo
- Personal Property Household Goods and Privately Owned Vehicles
- Military Vehicles
- Hazardous Cargo
- Ammunition (very special training required)
- Containerized Freight
This requires a solid, comprehensive knowledge of the Defense Transportation Regulation System, the DOD MILSTAMP Regulation Vol. I and II and other related or subsequent Army Regulations, SDDC policies and procedures, as well as the appropriate paragraphs in the various port service contracts. Incumbent reviews, corrects and/or challenges Transportation Movement and Control Documents (TCMD DD Ensures that the Transportation Account Code (TAC) for payment of the ocean freight is correct. Verifies the special handling, damage and security status codes. Determines the appropriate port service code for payment of every port handling action through the Global Air Transportation Execution System (GATES). Coordination is also maintained with Ship's Agents, Tally Contractors, Port Authorities and Marine Cargo Specialists to be informed of all stages/events of the ship loading/discharge operation in order to control and manage the rapid flow of tally records for the timely onward processing. Documents the container stuffing and stripping for all commodities of cargo. Conducts quality assurance for the correctness of the documentation performed by the tally contractors. Creates documentation for reconciliation of cargo discrepancies.
Ammunition Cargo is subject of strict observance. The ammunition documentation process includes the independent creation of complex Excel spreadsheets and templates. Verifies each net explosive weight content to be shipped or received through the Joint Munitions History System (JHCS). Discrepancies require immediate clarification including updates in GATES. Extreme attention is absolutely necessary to guarantee the timely delivery of customs forms, Excel lists, TCMDs and vessel papers to Port Authorities, Customs Officials, S&RTS Contractors, Vessel Masters and all other involved parties. After completion of loading, incumbent provides the created documents to the master of the vessel for review and signature. When the documents are considered accurate and in order, the chief mate of the vessel signs, releasing the vessel to sail. Performs customs declaration for ammunition transshipments at the port of Nordenham.
Coordinates with the 598th Transportation Brigade, the HQ SDDC Centralized Booking Office and the ocean carriers that essential documents for the completion of the Export Traffic Release (ETR) and the final Ocean Cargo Manifest are available, i.e. tentative final Tonnage Report/Load lists as well as dispatch messages from the tally contractor.
Arranges, coordinates and documents the flow of cargo through the Ports of Germany, Scandinavia, Poland and the Baltic States. Prepares customs documents in a timely manner required by the respective Universal Shipping Contract (USC) carrier and/or local customs offices to clear the import/export transport to/from Port of Debarkation/Port of Embarkation. Ensures that the bookings match with the Electronic Transportation Acquisition (ETA) system. Offers cargo in the shippers function in the Integrated Booking System (IBS). This includes the processing and monitoring of the bookings as well as creating reports for vessel load lists.
Researches PAT (Pipeline Asset Tool) in order to obtain LOBs (Lift on Board Messages) after sailing of a vessel. Reconciles/screens the LOBs in order to eliminate errors and discrepancies before calling the final vessel manifest for transmission to the Port of Debarkation. Constantly keeps monitoring the LOBs and initiates the necessary actions for updates in either PAT or GATES if the process is not closed in a certain time frame.
Special attention is required for outgoing/incoming cargo through the Baltic State ports via the Northern Distribution Network (NDN). Monitors the Surface In-Transit Visibility Portal (SITV) for discharge and disposition of each unit. Reviews, checks and builds Transportation Control Numbers (TCN) in GATES according to IBS and the respective SDDC Transportation Battalion at South West Asia (SWA). Is in close contact with 598th Transportation Brigade, Quality Assurance Team concerning all information provided by Northern Distribution Network carriers, for the unit to discharge and disposition cargo in GATES in a timely manner.
Ensures the timeliness of outgoing vessel manifests and messages in accordance with SDDC, the USC and DTS/MILSTAMP Regulations. Initiates or prepares final manifests, manifest supplements/deletions or adjustments in the event that errors are detected after the fact. Calling of vessel manifests in GATES initiates the payment process to the USC carriers thus accuracy is very important. Manages and controls import manifest data in GATES. Transmits and receives manifests and documentation for cargo transported and coordinates with SDDC to overcome documentation shortfalls. Prepares hotlists for missing manifest data and/or other discrepancies such as missing dollar values for shipments to the Kosovo etc. by contacting overseas port activities and ship's agents to obtain necessary data.
Operates from the console of the GATES system to order all necessary cargo documentation. Responsible for the timely delivery of hard copy manifests, and discharge tally lists, hazardous lists, TCMD's, and Customs Forms to Port Authorities, Air Force Water Port Liaison Office (WAPLO), Branch Movement Control Team (BMCT), the 950th Contract Support Branch, Tally Contractors, and Ship's Agents. Incumbent operates peripheral equipment of GATES system such as scanners, barcode printers, and docking stations in all ports of the units Area of Responsibility (AOR) in support of regular cargo shipments, military exercises, and emergency/contingency movements. Requests and builds reports via GEMS and MINI GEMS through the GATES system.
Management of the flow of import and export Household Goods (HHG) cargo. Reviews the supporting documents to ensure the correct delivery of the cargo. Monitors the correct customs procedures for the shipments. Coordinates with the commercial transport agents the timely delivery of household goods shipments to final destination.
Prepares import and export Customs Documents (Form 302) for Privately Owned Vehicles (POV) for military members in a timely manner. Ensures that order data and manifest are complete and valid. Clarifies discrepancies with transportation agent in charge. Tracks vehicle identification number in case to deliver arrival date. Documents issued Customs Forms for statistics as well as count of POV weekly and monthly per destination. Assists in the processing of non-conforming POVS. Performs other duties as assigned.

Qualifikationsanforderungen

Description of the Education & Training Levels:

C-6a:

E&T Level I: 2 years of creditable experience as defined in A below PLUS 4 years of experience as defined in B below.

Current employees who do not meet E&T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below.

E&T Level II: 1 years of creditable experience as defined in A below PLUS 4 years of experience as defined in B below.

E&T Level III: 3 years of creditable experience as defined in B below.

E&T Level IV: 2 years of creditable experience as defined in B below.

E&T Level V: 1 year of creditable experience as defined in B below.

Current employees who have served one year in the same or similar occupation are qualified for the next higher grade.

Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc.

Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled. The amount of the higher level experience must be in a reasonable relation to the required total number of years.

-Applicant must be in the possession of a valid driver's license class B.
-Office automation skills required.
-Situational telework possible.

LANGUAGE PROFICIENCY LEVEL:
English Language Proficiency Level C1 and German Language Proficiency Level C1 required.
You may test yourself for free at one of the various online providers, who offer tests under the 'Common European Framework of Reference for Languages' (CEFR).

Description of the Language Levels:

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Beschäftigungsbedingungen

*Work requires irregular work hours, including night, weekend and holiday when loading/unloading vessels and/or modes of inland transportation. It requires incumbent to work indoors and outdoors during inclement weather.
* Occasionally temporary duty travel (TDY) required. (15%)

We offer:
- a global employer who stands for cultural diversity and equal opportunities
- employment in an international environment with a welcoming atmosphere
- high level of job security and attractive pay under German tariff agreements (CTA II; Protection Agreement) including, but not limited to, the following tariff entitlements:

- 30 days of annual leave; 36 days for severely handicapped employees (Additional time-off on 24 & 31 December per tariff agreement)
- vacation and Christmas pay (total of 13 monthly salaries)
- various additional social benefits (e.g., employer pension scheme through Allianz group insurance; property accrual payments)

Beyond the tariff agreement,
- usually time off on 8-9 U.S. holidays due to work hour redistribution (governed by shop agreement)
- employer-specific programs for flexible work schedules; mobile work; length-of-service/performance awards
- health promotion and fitness programs, including free use of employer-run Fitness centers (if available).