HR Generalist - Bonn, Deutschland - EIT Culture & Creativity

Beschreibung

About the EIT Culture & Creativtiy

EIT Innovation Communities are designed as pan-European partnerships that bring together business, research centers and universities with the aim to tackle global challenges Europe faces, e.g. in Climate, Raw Materials, Urban Mobility or Manufacturing. For more please visit The European Institute of Innovation and Technology (EIT) launched 2023 the building of the Innovation Community for the Cultural and Creative Sectors and Industries (CCSI), called EIT Culture & Creativity.

EIT Culture & Creativity's mission is to provide interventions to CCSI and sector-specific challenges in education, innovation and business creation and foster interdisciplinary and cross-sector collaboration. In this way, EIT Culture and Creativity unlocks the innovative potential of its fragmented ecosystem, contributing to Europe's triple transition and accelerating competitive and resilient cultural and creative entrepreneurship. We will focus on the following priority areas, each having its unique challenges and a need for intervention while representing a significant share of the EU CCSI workforce and revenue: Architecture, Audiovisual, Cultural Heritage, Gaming and Fashion.

To represent the diversity of the CCSI stakeholders, from profit to non-for-profit organizations, EIT Culture & Creativity set up a two-strand governance under German law: A nonprofit association (EIT CCSI e.V.) and a Limited Company (EIT Culture & Creativity GmbH), both legally registered in Cologne.

EIT Culture and Creativity GmbH (EIT CC) is funded in the first years by grants of the EIT, while the EIT CCSI e.V. receives membership fees from its partners to provide, under German law tax exempt, services for the CCSI ecosystem. However, EIT Culture & Creativity GmbH aims to become financially sustainable and independent from public grants or membership fees over the course of 15 years. It develops in the mid-term a portfolio of income streams from services to business and organizations in the CCSI. In the long-term EIT Culture and Creativity GmbH aims to be financial sustainable by returns from investments and equity.

For more please visit

1. External HR Services Requirements

HR Generalist

EIT Culture & Creativity is looking for an experienced interim HR Generalist to support the Board of Directors and Director of Operations in building and executing people management processes. Its focus will be to develop, implement, and manage all procedures including all recruitment and related matters.

As you will support building up an organization from scratch you will be providing exceptional capacities for managing employee relations matters ensuring the organization meets best practice requirements in full awareness and appreciation for talents as the main base for success.

With an eye on the bigger picture, you are operationally focused and experienced in handling HR systems and practices in international contexts in terms of recruiting and onboarding.

You will be responsible for designing and implementing the required processes in line with the EU funding guidelines as well as the shared vision of a multi-stakeholder, multi-national, culturally diverse, and inclusive organization. The successful candidate will be proactive and creative, and demonstrate foresight, clarity and assertiveness to ensure HR functions meet the needs of the EIT Culture & Creativity as it grows.

The contractor should be committed to building a learning organization, a highly effective communicator and team player, possess strong problem-solving and decision-making abilities, and be focused on generating leads and closing deals.

The duration of the framework agreement could be min. 3 months with the possibility of extension afterwards.

Scope of required Services

Main Tasks

• Support the Board of Managing Directors and Director of Operations
• Manage the recruitment processes for ~19 new hires in 2024
• Set-up operation for HR including personnel processes for recruitment and on-boarding, especially into a public private partnership as a learning organization
• Create of employment contracts, contract modifications, supplementary agreements, preparation of work references and certificates etc. in cooperation with external legal support if necessary
• Provide knowledge sharing about the common HR issues/topics

Required tasks include – but not limited to - the following:

• Manage the current job vacancies published at https://eit-culture-
• Develop and publish new job vacancies
• Review applications based on the current EIT criteria and evaluation program / tools and compliance guidelines
• Manage the hiring process, interviews, select candidates and prepare recommendations for management
• Prepare and negotiate employment contracts, align with external legal support if needed
• Set-up onboarding process, on-board new employees

Technical, Legal and Compliance Requirements

• Services, i.e. legal advice, must be provided in English. The operating language of EIT Culture & Creativity, i.e. the GmbH and e.V and subsidiaries, and EIT generally, is English.
• There will be no obligation for a minimum spend and Client is not required to request any minimum level of service in any month.
• The provider must provide clear monthly invoices that align with Client's requirements, as required by the EIT cost recovery system and rules.
• The provider must also comply with any of the Client's budget limits.

Proposal Submission Requirements

• The proposal should be submitted in PDF form
• Pricing should set out clearly an hourly rate or flat fee for ease of comparison.
• Provider's standard Legal Service's Agreement or Retainer Agreement should be included.
• Providers should also include the terms of any engagement, including if not in the above Service Agreement or Retainer agreement, ethical obligations, communication protocols, fee structures, and other aspects of how the lawyer will conduct themselves and manage the client's legal matters.

The expected Timeline is as follows:

• Start RFP: 2 May 2024
• Submission deadline: 9 May 2024
• Start assignment: 10 May2024
• If there is a need for clarification or additional information, please contact: anette.-culture-

Evaluation Criteria

• The offer of the interim HR Manager will be selected and evaluated based on the following criteria
• Pricing
• Timing
• HR Experience with a focus on working in a multinational matrix organisation
• Bonus would be for providers that have experience working with
• Similar-sized and located companies and organisations
• Other organisations in the "culture and creativity" space and/or other EIT entity or EU-funded entity

Terms and Conditions

• All proposals will be treated in confidence. And any personal data, and data generally, is treated in accordance with applicable GDPR rules.
• EIT CC reserves the right to accept or reject any proposal.
• Final Framework Agreement may be subject to further negotiation if so required.
• Data protection rules are followed according to GDPR.