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- Coordinating security access and client discounts, in partnership with building management
- Keeping office tidy and ensuring it is fully stocked – stationery, meeting room catering, snacks, maintenance
- Coordinating all in-person office meetings and events – inc room bookings, catering, invites etc
- Assist with the coordination of office operations, including managing office supplies, equipment, and furniture
- Being on hand to deal with minor office issues and liaising with the relevant people regarding faults
- Completing regular checks of the building ensuring fire routes are kept clear and meeting rooms have the relevant equipment
- Support on Sustainability and compliance requirements, including data collection fo r our Planet Mark certification for tms and HAVI Dusiburg offices
- Fire warden and First Aid responsibilities
- Managing all post – inc redirection of post, ensuring website contact details are kept up to date, booking couriers
- Coordinating Travel booking and event support, including taxis, hotel bookings and restaurants for GMT and vistors
- Assistance in granting access to Onesto system.
- Ad hoc admin for GMT members, including expenses
- Leading office culture – main contact for coordinating socials or events
- Coordinating Volunteering priojects for Duisburg and Munich offices
- Organising restaurant bookings, catering etc.
- Travel for anyone not covered by other assistants/overflow travel
- Working with the German payroll team to get a A1 confirmation for employees in case someone need to go on a business trip
- Adhoc Admin projects as directed by the HR and Coordination Teams
- Proven experience as a Team Assistant or in a similar role
- Strong organisational and time-management skills
- Ability to prioritise and manage multiple tasks simultaneously
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite and other relevant software
- Experience with event planning and coordination preferred
- Knowledge of office equipment and facilities management
- High attention to detail and accuracy
- German and English language fluency is a must
- Part time position/ 20 hours per week
Team Assistant - Duisburg, Deutschland - HAVI
Beschreibung
Responsibilities
Facilities
Administration
Skills and Experience We Would Like You To Have