Junior Administrator - Cologne

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Junior Administrator – Germany (Cologne) · Amoria Group · Who We Are: · Amoria Group is progressing lives everywhere by delivering staffing and consulting services to the global technology, advanced engineering and energy sectors. · As an integrated project and human capital serv ...

Jobbeschreibung

Junior Administrator – Germany (Cologne)
Amoria Group

Who We Are:

Amoria Group is progressing lives everywhere by delivering staffing and consulting services to the global technology, advanced engineering and energy sectors.

As an integrated project and human capital services business, we support pioneering industries and organisations that are making a positive impact on the world

Guided by our PROFES values and best service commitments, we lead with positivity, deliver world-class expertise and give back to our global communities as we grow.

Our Workplace Values (PROFES)
Our culture is built around six core values, and we expect all employees to consistently demonstrate these behavioural capabilities:

Positivity
Bring a 'can-do / will-do' attitude to your work, even in challenging situations. Be constructive in your communication and mindful of the impact your behaviour has on others
Respect
Treat colleagues, clients, customers and suppliers with integrity and consideration at all times.
Ownership
Take responsibility for your tasks, performance standards and outcomes. Be proactive and look for smarter, more effective ways of working.
Fun
Enjoy your work and contribute to creating an engaging, supportive environment while delivering results.
Excellence
Strive for excellence in everything you do. Set clear personal goals and deliver outstanding service to customers, clients and colleagues.
Success
Aim for success for yourself and your team. Plan effectively, execute with focus, ask for help when needed and support others when you can.

The Role:

The Junior Administrator is responsible for the administration within our compliance & contracts department, you will manage contracts, placements and compliance-related data in Germany.

This role is focused on accuracy, completeness and high-quality data management within defined legal frameworks. While compliance requirements guide the processes, the primary emphasis is on administrative precision and effective process execution.

Key Responsibilities
Administrative & Data Management
Create, maintain and manage client, candidate and placement records
Generate, update and manage contractual documentation using approved templates
Correct and reset exported placements where required
Support daily RCRM exports
Manage on-hold lists and process contract amendments

Compliance Administration Support
Perform daily compliance validations using approved templates
Ensure accurate data capture at the placement stage
Escalate non-standard or high-risk cases to Legal
Support a preventative, "first-time-right" compliance approach

Documentation & Audit Support
Maintain complete and accurate compliance and contractual documentation
Prepare audit files and evidence packs
Support internal and external audits

Operational Tasks
Conduct credit checks where required
Manage unsubscribe requests (clients and candidates)
Collaborate with Sales and Operations to resolve data gaps

Key Interfaces
Regional Legal Manager – Germany / EU Local
Sales Teams Finance and Operations
Global Compliance Team

Experience & Skills
A minimum of 1-2 years experience within an administrative role is essential
Strong attention to detail and commitment to data quality
Experience in recruitment, staffing or regulated environments preferred
Strong systems and process orientation
Structured, resilient and capable of managing high work loads
Vocational training in office administration or related fields (e.g. Bürokaufleute) strongly preferred
Full training and support will be given

Role Scope
Focused on execution and administration
No legal judgement or policy ownership
Operates within defined legal frameworks

The Package
We offer a competitive base salary in the region of €35,000 – €45,000 gross per annum, depending on experience, alongside excellent company benefits including:
Monthly lunch clubs
Two overseas sales conferences per year
Annual personal development allowance
And much more

Amoria Group is proud to be an inclusive employer. We welcome applicants from all backgrounds, regardless of age, experience, or background.

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