- FM operations
- Ensure that all PPMs are automatically generated as per the scheduled regime and updated as needed
- Assess and triage reactive work orders, ensuring they are correctly prioritised and have clear descriptions
- Monitor job progress, and where necessary, update requestors on progress
- Obtain approvals to replenish stock when notifications are received from Planon
- Create and update contractor records in Planon
- Troubleshoot Planon issues raised by end users, liaising with IT and the Planon governance team as appropriate.
- Supported by FM, store new / changed asset data in Planon and the IMS (information management system), ensuring the data is complete and accurate.
- Analyse / report on reactive and planned maintenance data, including creating new FM reports as required to analyse performance.
- Liaise with the Planon system owner in raising potential improvements to the system
- Support FM with creating asset QR codes from within Planon, for asset tagging
- Notify the primary maintenance provider of any new asset details and updates to equipment warranties
- People
- Communicate effectively and develop positive relationships with key stakeholders
- Work in collaboration with Value Retail colleagues, in particular with Planon admin team members at other villages
- Constructively engage all stakeholders – VR employees and maintenance suppliers
- Seek out opportunities for professional development
- Continuous improvement
- Produce metrics and reports for the FM team which provide operational insight and areas of focus for continuous improvement
- Promote the use of the Planon system within FM and to FM's customers within the village
- Highlight, identify, assess and resolve problems that arise in order to mitigate risks
- Contribute to strategic FM operational planning
- Finance
- Support FM with protecting assets, by maintaining PPM information, information relating to asset condition surveys, and the asset register in Planon
- Assist in reporting that supports asset life cycle planning
- Contribute to the development of the village's long-term capital programme, through data held in Planon
- Corporate governance, health & safety (H&S), and Environment, Social and Governance (ESG)
- Evaluate the performance of PPMs and work orders relating to H&S and ESG
- Assist with the regular review of the department's risk assessments and method statements
- Ensure all legal requirements and documents are up to date in Planon and highlight any issues
Assistant Facilities Management - Wertheim am Main, Deutschland - Bicester Village
vor 1 Woche
Beschreibung
Job title: Assistant Facility Manager - System & Data (m/f/d)
Based at: Wertheim Village
POSITION SUMMARY
The Assistant Facility Manager - Data &Systems (m/f/d) initial focus will be working with the asset management team to setup a new FM system, Planon, for the Village. The system will be configured to include key asset data (outside spaces, buildings and equipment), which includes the asset register, O&M manuals, PPM instructions and FM processes and policies. The following responsibilities summarise the operational aspects of the role.
KEY RESPONSIBILITIES