Course and Conference Officer - Heidelberg, Deutschland - European Molecular Biology Laboratory

European Molecular Biology Laboratory

Geprüftes Unternehmen

Heidelberg, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Training

EMBL Heidelberg

As part of the Course and Conference Office, based at EMBL Heidelberg you will fulfil EMBL's mission to provide exemplary training for the life sciences, making the laboratory the leading meeting place for biologists in Europe.

Join the team that delivers a world-class programme of international conferences, courses and events, primarily onsite at the striking Advanced Training Centre (ATC).

The ATC is EMBL's purpose-built scientific conference and training venue, centred on a large auditorium, wet laboratories and computer-based training rooms and complete with social spaces designed to foster networking and collaboration.

We offer an international working environment with superb benefits and facilities for staff.

Course and Conference Officers are responsible for the end-to-end production of their own assigned conferences, courses and events, working in collaboration with scientific organisers, external clients or partners.

For this post we're hoping to find a quick-learning and experienced events organiser, ideally able to start work in Heidelberg by March, training with us as we further develop the new hybrid formats across our extensive programme.

A combination of online and onsite events organisation experience is ideal. Our team of 22 works from offices with views over the forest at our Advanced Training Centre but enjoys a high degree of flexibility in working patterns and onsite / remote working in alignment with the needs of the events
programme.

Your role

Main functions:

International liaison with scientific speakers and trainers from invitation stage through to event reimbursement
Control of expenditure on assigned events, and delegated responsibility for individual event budgets
Monitoring of registration fee payments, processing of speaker expenses ensuring adherence to policy and administration of grant allocations
Working with customer relationship management databases and other events software to manage event registration, reviews, abstracts and other processes
Creation, population and upkeep of event websites via content management systems
Coordination of event logistics including catering, technical, transport, international travel and accommodation
Programming of nonscientific content of events: social and networking provision, offsite dinners, excursions etc
Working with the CCO Marketing Team, the EMBL Strategy and Communications team, internal and external suppliers to produce marketing materials and execute campaigns for the events.
Onsite coordination of events
Preparing financial and statistical reports following events and collating information for funders and partners
Actively contributing to projects and work groups to advance the continuous development of the CCO
Building and maintaining good relationships with internal and external partners, scientific organisers and service providers
Administrative functions necessary to the post

There will be an occasional requirement to work at evenings and weekends in support of the programme.

Closing date: 18 January 2023

Contract duration: 3 years (renewable)

Grading: 4

Reference number:
HD02342

are reliable and responsive in-house teams who operate to the highest standards.

An events marketing team, administrative support and financial management all sit within the CCO, freeing the events teams to focus on their projects.

We enjoy clear scientific leadership and direction at a senior level from our parent unit:
EICAT-External Training.

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment.

The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus.

What else you need to know

We are innovative and interdisciplinary laboratory with more than 1700 employees from many nations, operating across six sites: in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.

The pathway for Course and Conference Officers at EMBL is commonly up to three consecutive three-year contracts with clear progression opportunities within the team.

1st round of interviews will be held virtually and is tentatively planned for 27 and 28/01/2023.

2nd round of interviews will be held at EMBL Heidelberg one to two weeks later