Events Administrative Assistant - Ludenscheid, Deutschland - Freshfields

Freshfields

Geprüftes Unternehmen

Ludenscheid, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Freshfields:

Jobbeschreibung:
About Marketing & Business Development (MBD)

MBD is a dynamic global team which includes business development specialists, research analysts, brand, marketing and communications experts.

By working collaboratively, our team shapes the firm's client strategy, completes analysis of complex business issues, targets opportunities, develops compelling proposals and creates content and marketing campaigns that lead our digital presence.

Together, we define the client experience and shape the perception of Freshfields around the globe.

Key duties include:

To perform administrative duties required to support the Global Events manager for CE
Assisting manager with budget tracking using the firm's finance technologies, processing invoices for payment and managing personal expense reimbursements
Manage all regional events calendar entries
Manage different forms of data entry, filing and document preparation, including regular and accurate data entry and the production of excel reports
To assist manager with production of materials such as handouts and badges, plus any other ad hoc requirements
To support with event onsite registration including name badge preparation
Manage post webinar tasks, including downloading reports and recordings
Filing and archiving of data and files
Monitoring and management of events stationery, merchandise stock, banners, name badge printers and any other materials
Occasional venue sourcing for smaller dinners and events

Key responsibilities and deliverables

Builds trusted relationships with other members of the global MBD team, fee earners and the global assistant community.
Reports to the Global Events Manager on a regular basis regarding projects, progress made, issues and solutions.
Contributes to the development and maintenance of processes and working practices.
Promotes and is an advocate for the adoption of global events processes and technologies in line with best practice.
Meticulous attention to detail, exceptional standard of delivery and service across all events within remit

Key requirements

Bilingual in German and English
Educated to degree level
Confident and selfmotivated
Excellent communication skills, ability to communicate confidently across the firm, including with clients and partners
Excellent Microsoft Office skills, including Excel, Powerpoint, Word and Outlook
Good organisational skills and ability to selfmanage
Strong analytical skills and highly numerate

- "Can do" attitude and ability to use initiative

Strong attention to detail
Professional and service oriented
Ability to work to tight timelines
Ability to remain calm under pressure and a proven track record to deliver against objectives
Ability to work collaboratively with others including crossborder teams Excellent team player capable of building good working relationships

R-03387