Executive Assistant - Hamburg, Deutschland - Olympus Europa SE & Co. KG

Olympus Europa SE & Co. KG

Geprüftes Unternehmen

Hamburg, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Join us and be part of a leading MedTech company and a truly Global IT team where over 650 talented professionals, across 5 regions, work collaboratively to provide the best technology solutions that deliver innovation and value to our healthcare industry partners and patients around the world.

Being part of Global IT at Olympus means living our vision of leading technology innovation globally to power our company purpose - making people's lives healthier, safer and more fulfilling.

We do this through placing our customers and patients at the heart of everything we do. At Olympus, our people are our greatest asset. We create a place where people can grow, be their best and feel welcome, valued and included.

Draft and produce correspondence presentations, reports, spread sheets, organization charts and other similar documents by using tools including but not limited to MS Word, Excel and PowerPoint
Respond to and screen incoming phone calls and direct callers as appropriate
Take and relay messages and escalate calls to the appropriate personnel
Organize and maintain diaries, calendars and schedule appointments
Understand how to manage data files by setting up appropriate directories and appropriately filing documentation in an organized manner
Serve as a champion by liaising with internal and external contacts in a professional manner
Prepare purchase orders as required and obtain the appropriate approvals
Monitor invoices to ensure that billing charges are appropriate and that all required information is present so that payment may be processed
Attend meetings as assigned and serve as the note taker; compile appropriate minutes and summation of action items
Organize and schedule onsite and offsite meetings and ensure that facilities are appropriate
Manage special projects and other duties as may be assigned from time to time by Executive Management
Bachelor's degree in Business or Secretarial Science (or equivalent experience and knowledge)
Several years of administrative assistant experience in a fastpaced high level corporate environment in support of executive management
Prior project management experience with a proven track record for success is highly preferred
Ability to be trusted with highly confidential information
Understanding and following established processes and controls while making constructive suggestions for continuous improvement
Ability to train staff relative to processes and controls
Ability to critically review documentation for accuracy and completeness
Ability to accurately capture important items so that a complete record is created (e.g., capturing accurate meeting minutes)
Excellent organizational skills required with attention to detail and ability to multitask
Proficiency in MS Word, Excel and PowerPoint
Demonstrated strength in professional business writing as well as excellent oral and written communication skills
Flexible working hours with up to 60% mobile working
Light notebooks, modern open space offices
Staff restaurant (partly certified organic) and subsidized lunches
Ticket for the Hamburg public transport network (100%) or parking space
Bike leasing
Employee discounts
Sport activities and company gym
Corporate health care and special support (workplace integration management)
Employee assistance program
Free medical checkups and vaccination offers
Company pension fund
Ticket for the Hamburg public transport network
Company day care
Attractive employee referral program