Personal Assistant to The CEO - Hamburg, Deutschland - Tiger Recruitment Ltd

Tiger Recruitment Ltd

Geprüftes Unternehmen

Hamburg, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Tiger Recruitment is delighted to be working with an international provider of market-leading insurance services based in Hamburg.

The aim of this role is to provide proactive, flexible and professional PA support to the Managing Director, Chief Underwriting Officer.

Duties & Responsibilities

General secretarial duties including dealing with post, typing, filing, photocopying, scanning, telephone calls, appointments and messaging. Use of Word, Excel, PowerPoint, Outlook, CRM, Expense System and Diligent as required.
Management of Senior management calendars.
Point of contact (liaison) for Underwriting Department relating to Chief Underwriting Officer
Extensive and often complicated diary management (inclusion of all regular Board & Committee meetings)
Support and oversight for the Compliance & Risk function including the production of related documentation.
Assist with the timely preparation of agendas/minutes/actions for weekly schedule, internal and Board/Committee meetings and follow up as required.
Printing and putting into clear order the agenda papers prior Committee Meetings.
Obtaining signatures for budgetary and other financial documentation.
Support and oversight of projects and initiatives (events, seminars, and conferences), as required.
Coordination of all travel commitments and processing of all travel authorisations and expense reports, including itinerary preparation.
Working with a variety of internal and external visitors and clients and acting as a gatekeeper, as appropriate.

Additional HR responsibilities

Payroll administration; uploading monthly changes and general payroll liaison.
Management of team holiday calendar
Administration of benefits
Management of staff onboarding / offboarding procedures
Launching and monitoring of new joiner background checks
Liaising with IT for new joiners and leaver access.
Other duties as and when required.

Profile
year of experience as Personal Assistant

Strong IT skills
Excellent teamworking and collaboration skills
High level of written and oral communication skills
Proactive and able to use own initiative
Flexible and committed individual
Fluency in English and German (both written and spoken)

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.