Business Assistant - Berlin, Deutschland - ENGIE

ENGIE

Geprüftes Unternehmen

Berlin, Deutschland

vor 2 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Requisition ID:

Location: Berlin, DE, 10829 Düsseldorf, DE, 40213
Business Administrative Assistant (m/w/d)**
Office Düsseldorf or Berlin**While society is making strides toward a net-zero future, it isn't happening fast enough.

ENGIE Impact delivers sustainability and net-zero solutions and services to corporations, cities and governments worldwide.

We help organizations accelerate their sustainability transformations by providing end-to-end solutions that are environmentally and economically beneficial and result in long-term growth.

From strategy to implementation, our goal is to help our clients embed sustainability and net-zero throughout their operations, saving money and resources, and reducing their impact on the environment and the climate.

ENGIE Impact is unique because we can leverage ENGIE Group's world-class expertise in zero-carbon energy, mobility, and buildings as well as innovative digital tools and financing capabilities to offer our clients a true end-to-end solution.

The Sustainability Solutions group within ENGIE Impact is a growing team of
deep experts and
top-tier consultants who are translating these capabilities into solutions for our clients' most complex challenges.

With
20+ offices worldwide and headquarters in New York City, ENGIE Impact today has a portfolio of 1,000 clients, including 25% of the Fortune 500 Companies, across more than 1,000,000 sites

Ready to act Right Now, for Tomorrow?

Within a rapidly growing team, we are looking for a new dynamic and highly motivated colleague to provide transversal support to our Business consultants on the administration of projects and sales operations.

You will be based in Düsseldorf but you will be providing transversal support across our different local offices (Brussels, Paris, London, Berlin and Düsseldorf).

More particularly you will be responsible of the following tasks
-
Sales Administration

Act as a support to the proposal process, including gathering necessary files, commercial administrative components and ensure these proposals are on timeline with all internal sales steps followed
Work with proposal bidders, you support to ensure that administrative requirements are fulfilled in the delivery of commercial offers and in the definition of contracts
Ensure data in our Salesforce (CRM) system is accurate and uptodate at all times for all sales opportunities you are supporting
Prepare briefings for new business meetings and provide prep support for sales

-
Project Administration

You support project managers to ensure that project administration is in order

This includes:
preparation of mission sheets, follow-up on purchase orders, support in the implementation of project management procedures and best practices (e.g. support definition of latest estimates and verification of project time tracking )

Support the onboarding of new clients in close partnership with the clientfacing teams to ensure all administrative steps have been completed
Work to continuously improve and optimize the administrative process on behalf of our internal teams and clients

-
Executive Assistant

Provide support to our leadership team, working both on a onetoone basis with the individual leaders, but also on a wider basis with internal and external clients
Acting as the point of contact between the leadership team and internal or external colleagues
Organize and prepare calls, meetings, conferences and team events in presence or as virtual meetings
Prepare reports, presentations and help with the creation and administration of dashboards
Conduct research into specific matters as required and reporting findings
Onboarding of new joiners, requesting access, IT material,..
Be a member of the EMEA Assistant team with regular meetings on sharing knowledge and support

Qualifications

Join a rewarding and flexible work environment that encourages autonomy and creativity and help us meet the decarbonization challenges of today and tomorrow.

Background and Experience

You have 3 to 5 years of experience in administrative support in sales or business development or project management.
You have previous experience working within an international business context

- _Nice to have:_ A Business Management or Bachelor's degree

Communication, interpersonal and problem solving skills

You are a team player and are recognized for your interpersonal skills and your ability to work collaboratively in a multicultural team environment
You have a strong organization and prioritization skills, are attentive to details and are comfortable in multitasking
You demonstrate autonomy, efficiency and resourcefulness in the execution of your task to meet deadlines
You have proven experience working with various stakeholders across an organization in a fastpaced, dynamic environment

Software Proficiency