Administration Officer - Hamburg, Deutschland - COLUMBIA Cruise Services Ltd.

COLUMBIA Cruise Services Ltd.

Geprüftes Unternehmen

Hamburg, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

ADMINISTRATION OFFICER Based:
Hamburg, Germany

The Company Swiss Ocean is the yacht management division of Columbia Blue The Leisure Group / Columbia Ship Management group, one of the global leaders in ship management.

Swiss Ocean provides a full range of services for superyachts:
operation, technical & crewing, as well as services for new build & refit supervision, training and consulting.

Due to expansion of our fleet and activities, we are looking for a Yacht Administrator, as key role to coordinate and support in all administrative functions of the company and interactions with the yachts and clients.

Job Description The Yacht Administrator will be working with the team of Swiss Ocean in Hamburg, Cyprus, France, Bulgaria, Spain and Switzerland, and also at times be in contact with the yacht crew and clients (Owners, owner's representatives, lawyers, family offices, banks, etc ). The primary role is to support and coordinate all administrative topics of Swiss Ocean and the managed fleet.

Duties The administrative topics and duties to be dealing with include (but not limited to):

Coordinate and supervise server organization / IT / Software aspects.
Prepare and coordinate processes & procedures for the company and the managed fleet (protocols, manuals, matrix, etc ).
Coordinate HR support to the team in various offices / locations
Reporting internal reports or clients / yachts reports.
Operational administrative support for the managed fleet and the company such as office procurement etc.
Provide support with all travel related tasks for office employees as required.
Legal administrative aspects (support to lawyers and clients, when/if required).
Provide analytical reports on managed fleet and projects.
Administrative clerical tasks and filing.
Support as priority the Yacht Managers when administration assistance is required with the yachts.
If required, support on sales and Public Relation and marketing actions.
Any other topic required by the activity of the company.

Location & travelling Position is based in Hamburg office under direct supervision and reporting to the Managing Director. However, due to the international activities, by nature, of the company, the position may occasionally require travelling to any of the company offices or any other location visiting yachts or clients etc. (Europe and/or overseas).
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Highly proficient with Word, Excel, Adobe, Outlook and Power Point.

Any additional skills with software and IT are valued:

Team player
Excellent communication skills
Solution oriented

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Multi-tasking:

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Able to be self-organized:

Work in international environment with very demanding clients
Previous experience in luxury environment is beneficial

Due to the nature of the business:

Working language will be in English. Therefore, very high level of English in speech and writing is required. Other languages are beneficial but not necessary.

Salary Remuneration Package will consist of: