Executive Assistant - Herzogenaurach, Deutschland - Adidas

Adidas

Geprüftes Unternehmen

Herzogenaurach, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Purpose

Ensure outstanding administrative support to the (Senior) Vice President or a group of Vice Presidents
Support communication tasks, presentation creation, workshop conception and preparation, etc.
Key Accountabilities
Calendar management of supporting VPs, incl. planning, organizing and coordinating internal & external meetings/conferences, workshops, etc., incl. room bookings
Creation of presentations
Proactive / independent execution of special projects and tasks
Creating announcements and newsletters
Taking on administrative and coordination tasks, as well as carrying out operational tasks under the supervision of the respective department heads in charge
Independently handle all correspondence to ensure a timely and accurate response
Process correspondence, memos, minutes, reports and confidential documents as well as maintain and update files, records, organizational charts and other graphical representations.
Preparing travel expense reports
Manage the department's cost centers on a global level, including regular monitoring of budgets, approval of invoices to ensure accurate accounting procedures
Main contact person for information management (e.g. on the intranet), Ensure that the content of the intranet is up to date
Check and eliminate problems in the existing systems and processes that are not immediately apparent
Administrative responsibility for trainees (e.g. BMP) to ensure that internal training targets are met and for temporary employees within the respective department
General tasks
Administration of the purchasing platform with creation of shopping carts as well as purchase orders. If required, requests for quotations from internal and external suppliers. Creation and administration of material and supplier data. Monitoring of orders, booking of incoming goods and preparation of invoice verification
Ordering office supplies
Master data creation for temporary employees (< 1 year) and external employees in selfservice tool
Coordination & administration of video conferences
Maintaining the data system as instructed
Support in setting up new offices and relocations within the HQ
Maintain vacation planning for the team
Proofread documents/presentations
Knows, understands and provides information on standards and procedures
Authorizations

- i. A.

Main contacts
Europe Finance Vice President FP&A, Demand Planning, Transf4rm
Direct reports from the supporting Vice Presidents
Collaboration with all areas relevant to task fulfillment (e.g. IT / Comms teams, Business Development, GBS, Travel Mgmt, etc.)
HR
Knowledge, Capabilities and Experience
Very good organizational skills and a high degree of proactive and independent working
Very good communication skills and very good written and spoken English skills
Absolute discretion and confidentiality
A high degree of service orientation when dealing with internal and external stakeholders and clients
Creativity, curiosity and selfmotivation to identify and implement improvements in the designated work area
Excellent knowledge of Microsoft Office (especially Excel, PowerPoint, Word, Outlook)
Excellent knowledge of SAP
Experience in project management is desirable
Good understanding of numbers
Qualifications
4+ years of professional experience
Professionally experienced and fully qualified/trained
Both theoretical and practical knowledge, including knowledge of company policies and business practices
Good knowledge of related fields of work

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME.

WE FOSTER THE ATHLETE'S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE:
THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE:
Speak up when you see an opportunity; step up when you see a need.

OWNERSHIP:
Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION:
Elevate to win. Be curious, test and learn new and better ways of doing things.

TEAMPLAY:
Win together. Work collaboratively and cultivate a shared mindset.

INTEGRITY:
Play by the rules. Hold yourself and others accountable to our company's standards.

RESPECT:
Value all players. Display empathy, be inclusive and show dignity to all.

ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE. WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES. WE ARE AN EQUAL OPPORTUNITY EMPLOYER.
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