Olga Zaitseva

Dear Hiring Team,

I am writing to express my interest in the Executive Assistant position to support the Sr Director, as advertised. With nearly seven years of experience as an FM Coordinator, I am confident that my skills and background align well with the requirements of this role.

In my current position, I have taken on numerous responsibilities that closely match those outlined in your job description. My experience includes managing complex calendars, arranging travel logistics, preparing expense reports, and ensuring smooth coordination between various stakeholders.

Key strengths that I bring to this role include:

• Calendar and Travel Management: I have extensive experience in managing complex calendars, planning and scheduling meetings, arranging travel logistics, and creating expense reports. My proactive approach ensures that potential scheduling conflicts are identified and prioritized effectively.
• Stakeholder Coordination: I excel in managing expectations with a variety of stakeholders, including senior leadership and external partners. My ability to communicate effectively and ensure accurate execution has been a critical aspect of my role.
• Team Collaboration: I have partnered with other administrative professionals to coordinate between executives and manage priorities, ensuring alignment on operating rhythms and cadences. This includes scheduling, planning, and coordinating team events, meetings, and off-sites.
• Communication Skills: I am fluent in both written and verbal English, with excellent interpersonal skills. I am comfortable preparing agendas, presentations, and managing internal and external executive communications.
• Detail-Oriented and Proficient in Microsoft Office: I am highly detail-oriented and proficient in Microsoft Office tools, including SharePoint, PowerPoint, Teams, OneNote, Word, and Excel. This proficiency has been instrumental in managing various administrative tasks efficiently.

Although I do not hold a PA diploma or certification, my high school degree and extensive experience as an FM Coordinator equip me with the skills and knowledge necessary to excel in this role. My proactive nature, initiative, and ability to work independently further demonstrate my suitability for this position.

Thank you for considering my application. I look forward to the possibility of discussing how my skills and experiences align with the needs of your team.

Sincerely,

Olga Zaitseva

• FM Coordinator at Apple Technology Engineering B.V. & Co. KG 
• FM Coordinator at Apple Technology Services B.V. & Co. KG on behalf of WISAG Sicherheit & Service Bayern GmbH & Co. KG 
• Self-employed as dancer, dance teacher and fitness coach

• Veterinary Assistant
• Dancing Arts
• Abitur