HR and Admin Assistant - Hamburg, Deutschland - UNESCO
vor 1 Woche
Beschreibung
OVERVIEW
Parent Sector:
Education
Duty Station:
Hamburg
Classification of duty station:
B
Standard Duration of Assignement: 1 year
Job Family:
Administration
Type of contract:
Service Contract
Level: 2
Duration of contract: 1 year
Recruitment open to:
External
Application Deadline (Midnight Paris Time):
UNESCO Core Values:
Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Director of the UNESCO Institute for Lifelong Learning and the supervision of the Finance & Administrative Officer ( AO), the incumbent will act as Finance Assistant and contribute to the implementation of the programmes of the UNESCO Institute for Lifelong Learning.
Long DescriptionHR Management
Manage SAP action on service contracts.
Assist AO in HR administrative matters.
Assist AO to draft correspondence and other documents for personnel actions, follow up on coming HR actions, maintain database.
Retrieve and analyse HR-related data from automated systems.
Process salaries, entitlements, claims, non-staff contracts etc. as per to established guidelines and procedures.
Provide assistance, and briefings to newly arrived staff, experts and consultants on basic procedures; assist and support in issues related to protocol cards, and other necessary personnel-related documentation in accordance with requirements by the Organization and host country (liaise, as required, with the Foreign Office).
Assist AO in pre-recruitment formalities and provide support on the conduct of the recruitment process; coordinate interview schedules, prepare agenda and documentation.
Manage all international staff's protocol Id card and United Nations Laissez-Passer ( UNLP) issues
Manage The Department of Safety and Security is a department of the United Nations ( UNDSS) information for all staff
Acts as Leave management focal for Service contract.
Long Description
Finance Accountabilities
Carry out all invoice posting for all payment for UIL.
Acts as Back stop for Finance Assistant in Processing payments; check that documents are complete, correct, and compliant with the rules, regulations, and procedures.
Act as contract supervisor for ADM contracts within UNESCO approved ceiling.
Perform bank reconciliation.
Other Admin Support
Act as alternate Fixed Asset focal. Maintain and monitor and transmit inventory records of non-expendable equipment.
Undertake any other task as requested by the Finance & Administrative Officer or the Director.
Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
EDUCATION
Completed University degree with major in Business Administration, Human Resource, or relevant field.
WORK EXPERIENCE
Two (2) to five (5) years' relevant experience in HR and administrational tasks.
SKILLS/COMPETENCIES
You have a proven ability to work independently.
You have good communication and interpersonal skills.
You are proficient in modern office procedures, i.e., the MS Office package, a well-known database as well as Adobe Acrobat.
LANGUAGES
You have excellent knowledge of English and German (written and spoken).
DESIRABLE QUALIFICATIONS
SKILLS/COMPETENCIES
Knowledge in SAP R/3 would be an asset.
Knowledge of UNESCO norms, administrative procedures, and standard practices.
LANGUAGES
Good command knowledge of French would be an asset.
BENEFITS AND ENTITLEMENTS
Rename the "
BENEFITS AND ENTITLEMENTS " title to "APPLICATION PROCESS ", and use additional sections if required to add other relevant information.
SELECTION AND RECRUITMENT PROCESS
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