Administrative Assistant - Kaiserslautern, Deutschland - Centerra

Centerra

Geprüftes Unternehmen

Kaiserslautern, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Position Summary

As part of Centerra GmbH's expansion plans, we are seeking an individual with a high level of confidence and motivation to administratively support the operations team and assist with accounting related tasks.

Responsibilities

Provide administrative support to a department and/or Manager
Duties include general clerical, receptionist and project based work
Project a professional company image through in person and phone interaction
Accounting Responsibilities:
Accounts Receivable/Payable: Process, report, reconcile, chase payments, and manage bad/doubtful debts
Billing: Execute and monitor billing activities
Invoice Matching: Perform invoice matching and reconcile with delivery notes against invoices and purchase orders
Annual Accounts: Assist in the preparation of annual accounts and implement recommendations
Operations Duties include
Answer telephones and transfer to appropriate staff member
Meet and greet clients and visitors
Create and modify documents using Microsoft Office
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing; maintaining hard copy and electronic filing system; signing for and distributing UPS/Fed Ex/Airborne packages
Research, price, and purchase office furniture and supplies
Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys
Set up and coordinating meetings and conferences
Support staff in assigned project based work
Other duties as assigned

Education

Basic reading, writing, and arithmetic skills required
Degree: A bachelor's degree in a related field is a plus

Qualifications

Fluent in German and English
Experience:
A proven track record of at least 3 years as an Administrative Assistant or in a similar role
Minimum of 2 years experience in accounting and bookkeeping
A working knowledge of accounting reports, invoicing, accounts payable, and accounts receivable
Organizational Skills: Ability to multitask, organize, and pay attention to detail
Communication: Excellent written and verbal communication skills in English and German
Tech-Savvy: Proficiency in Microsoft Office and strong Excel skills
Adaptability: Flexible and able to adapt to changing priorities in a fastpaced environment
Discretion: Maintain a high level of integrity and discretion when handling sensitive information
Proactive: The individual must be proactive and selfmotivated in order to anticipate the needs of the manager
Team Player: Dedicated team player with a cando attitude and strong commitment to the company's mission