Business Support Associate, Germany - Munich, Deutschland - Jazz Pharmaceuticals

Jazz Pharmaceuticals

Geprüftes Unternehmen

Munich, Deutschland

vor 1 Woche

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Overview:

Position Profile:

Brief Description:

Reporting into the Operational Excellence Manager, the owner of the position will be mainly responsible for providing efficient administrative, organizational and logístical business support to the Business Unit Neuroscience commercial team (complete team of BU Head Neuroscience).

In addition, this role will support the Operational Excellence Team on general tasks.

In doing so the job holder will collaborate closely with all internal/external stakeholders relevant to the business unit whilst demonstrating Company values at all times.

Essential Job Functions:
General Tasks

Responsible Procurement Coordinator for the commercial Business Unit team (see definition above) Neuroscience
Timely preparation and tracking of PRs/POs
Responsible for contract management (owner of JazzEngage Process and requesting contracts; followup on timely execution of contracts)
Distribute and upload contracts within the legal system
Invoice management (ensure invoices are received on time, passed on to accounting on time and keep track of paid/unpaid invoices)
Manage and maintain tracking list of all procurement coordinating tasks
Accrual and budget management of the Business Unit
Assist in approval process in PromoMats, incl. upload of promotional materials to approval system for commercial Business Unit team Neuroscience and follow up of timely approval of promotional materials
Assist in administrative tasks of other departments and act as a backup and holiday cover for other Business Support Associates
Responsible for the administrative part of the HCP sponsorship process for national and international congresses, incl. travel and accommodation organization for HCPs including expense reporting in Concur
Develop and maintain updated Congress and Meetings List for the BU Neuroscience
Coordinate and organize on

- and off-site meetings of the Business Unit including hotel rooms, meeting rooms and catering. Can include on-site support during those meetings

Work within legal and compliance guidelines
Build strong working relationships with the commercial team (marketing & sales) to ensure the business is supported to achieve our objectives
Protect the interest of the Company in accordance with policies and governmental laws and regulations
Keep BU Head informed of significant problems which might jeopardize the achievement of objectives

Required Knowledge, Skills, and Abilities

Excellent administration skills
Must have a "can do" attitude and be able to work autonomously and as part of a team
Ability to work well and deliver under pressure
Be resourceful, proactive, assertive, and selfmotivated
Strong organizational and time management skills
Ability to execute on multiple projects simultaneously
Ability to manage own workload with flexible approach
Ability to drive projects forward work on own initiative and work with a crossfunctional team
Strong Company ambassador
Ethical, open and honest personality
Sense for priorities
Easy to approach
Accurate, with an eye for detail
Essential: Very good command in written and spoken English 12 years' experience in similar job/environment
Sufficient MS Office skills (Word, Excel, Outlook, PowerPoint)