Administrative Assistant - Reuter, Deutschland - Conestoga College

Conestoga College

Geprüftes Unternehmen

Reuter, Deutschland

vor 2 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Requisition Details:

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Job Title:Administrative Assistant**:

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Requisition #:23-443**:

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Campus: Reuter

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Department: Canadian Institute for Safety, Wellness & Performance

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Payband: E

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Starting Rate: $26.47

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Payband Range: $ $30.69

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Hours/Week: 37.5

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Posting Date: Thursday, July 13, 2023
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Closing Date: Thursday, July 20, 2023 at 11:59 PM EST
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Vacancy Type: Support Staff

Fulltime

Support Staff Full-time New Position

(Full-time Support Staff will be given first consideration)

Conestoga College's Canadian Institute for Safety, Wellness & Performance (CISWP) is currently recruiting an Administrative Assistant to provide comprehensive administrative support to assist the efficient operation of the Executive Director's office and organizes daily activities for Canadian Institute for Safety, Wellness, and Performance (CISWP) leadership and stakeholder advisory committee.

Responsibilities:

Provides administrative support to Executive Director including calendar maintenance
Assists the Executive Director with incoming/outgoing correspondence
Ensures communications and workflows are handled in an efficient manner
Compiles and prepares agendas including gathering appropriate documentation for meetings
Records and transcribes meeting minutes as instructed by CISWP leadership
Monitors, responds, and initiates action items and commitments
Proofreads documents, reports, and notes
Supports orientation and onboarding for new fulltime and parttime staff including arranging for office space and resources such as computers, supplies, keys, etc.
Supports operational reports, budgets and revisions including inputting fulltime Administrative, Support Staff, and faculty salary distributions
Compiles capital budget requests and follows appropriate processes upon approval
Organizes, monitors and supports tracking of CISWP projects budgets and provides monthly reports to Executive Director
Orders office supplies for CISWP staff and ensures costs are within/below budget
Prepares annual reports at the direction of CISWP leadership team
Organizes and supports the coordination of CISWP events including venue booking, creating and distributing marketing materials, ticket sales, communication, and reports, etc.
Supports CISWP monthly webinars (announcement, registration, hosting, recording)

Qualifications:

Minimum two year Diploma in Office Administration, Business Administration, Arts/Humanities, Social Sciences, or a related field of study is required
Three years of relevant experience providing administrative support to senior management in an office environment; experience in a postsecondary environment is preferred
Indepth knowledge of Microsoft Office products, including working with databases and Excel
Knowledge of Learning Management Systems is considered an asset
Excellent organizational skills, oral and written communication skills
Demonstrated minutetaking and transcription ability
Excellent interpersonal skills with the ability to communicate professionally, tactfully, and diplomatically
Initiative and problemsolving ability
Knowledge of applied research is an asset
Demonstrated mathematical skills for tracking of expenditures, verifying invoices, budgeting, etc.

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