Administrative Specialist - Geilenkirchen, Deutschland - NATO - OTAN

NATO - OTAN

Geprüftes Unternehmen

Geilenkirchen, Deutschland

vor 1 Woche

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

**About us
NATO offers you more than a job.

It gives you a mission:
building peace and security for one billion people in Europe and North America.

We are a unique multinational flying force with operational capability located at the NATO Airbase Geilenkirchen.

With its 14 E-3A aircraft, our organization plays a critical role in NATO and our mission is to deliver ready, responsive Airborne Early Warning, Battle Management, and Command and Control capability to operational commanders in support of NAC-approved tasks.

As part of a dynamic international team of 1400 civilian and military professionals, your strong administrative and clerical experience will be utilized either in command and coordination, executive-level administration, or while providing administrative support for an entire division.

**Multiple vacancies
This advertisement is for multiple job openings within the NAEW&C Force.

During the different stages of the recruitment process (including test/interviews), you will be identified, if selected, for the position that best matches your professional background, qualifications, experience and proven skills.

Consequently, please complete the pre-screening questionnaire in a detailed manner in order for the Selection Board to be able to correctly assess your professional background in accordance with the requirements for each vacant post.

**About your contribution

In this role, you will serve as point of contact for all clerical/administrative tasks and ensure that all related interactions are positive and productive.

Your duties will cover a wide span of routine and non-routine administrative functions, including general office administration/tasks, administrative support activities, coordination at different levels, and maintaining effective operation of the administrative area within assigned field.

**About the job
Your duties will vary among the following general clerical/administrative tasks:

Handling a range variety of office tasks, routine and non-routine in nature;
General document management, filing and archiving to include proper handling of classified documents;
Drafting letters/memorandums/correspondence from oral instructions or written notes, reviewing them for proper format/grammar/punctuation;
Taking, preparing, coordinating and distributing minutes of meetings;
Providing support in making duty related travel arrangements;
Performing data entry as required, and updating assigned data bases;
Scheduling office/other activities, arranging/booking appointments, to include maintaining/managing calendar(s) as assigned;
Tracking and keeping log of suspense dates for tasks or reports;
Providing administrative support for meetings/conferences/visitors;
Assist other team members with clerical/administrative support;
Provide independent problem solving and workable solutions;
Collecting and compiling statistical information;
Managing SharePoint pages, collating information, populating and publishing items on a regular basis and keeping the webbased contents uptodate.

Additionally, in an executive level administrative function, you will also be:

Acting as coordination assistant and point of contact for Higher Management;
Providing executive level administrative assistance;
Performing protocolrelated duties, attending to higherlevel visitors and other quests;
Responsible for meeting minutes of lengthy, technically complex nature at executive level meetings and conferences;
Producing and/or updating briefing slides, preparing briefing charts using standard office software, and, if required, organizing/setting up Video Teleconferences (VTCs);
Providing assistance in producing visual aids/graphic representations for Management;
Tracking "taskers" and action Items, coordinating suspense inputs with Higher Headquarters;
Arranging appointments by controlling personal diary;
Maintaining confidentiality and exercising discretion;
Ability to handle information of sensitive and confidential nature in the utmost professional manner;
Ability to make decisions within the functional area and coordinate them (with the responsibility that decisions may affect the commitment of the command);
Some executive level positions require adequate proficiency of the Host Nation Language (German) and Dutch language, involving adhoc language support activities.

**Essential qualifications and experience
A s Administrative Specialist, you will bring the following essential qualifications and experience:

Secondary education and basic vocational training in either administrative, clerical or related field;
At least two years' related professional experience in a comparable position with a relevant business/organization;
Knowledge of general office administration procedures, principles and routines;
Familiarity with office management procedures;
Ability to operate personal computer equipment and software;
Capable of attaining a minimum typing speed of