Receptionist/administration Assistant - Frankfurt am Main, Deutschland - Addleshaw Goddard

Addleshaw Goddard

Geprüftes Unternehmen

Frankfurt am Main, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

THE FIRM:

We stand out for our consistently excellent advice: we provide technical excellence, experience and crucially, we demonstrate real insight into our clients and what really matters to them.

Our knowledge of our chosen sectors and markets, and our investment in our client relationships set us apart.

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PURPOSE OF THE ROLE:

To act as the first point of contact for visitors and callers to the Frankfurt office, carry out all reception / client meeting related duties and provide administrative support to the Frankfurt office.

DUTIES INCLUDE:

Greeting clients and directing them to meeting rooms
Providing refreshments to clients and ensuring stock levels are maintained
Ensuring that meeting room layouts appropriately match the meeting booked, including the opening up of rooms, layout of furniture and AV (media units etc)
Assisting clients and visitors with requests for Wi-Fi codes, temporary access passes and photocopying/printing requirements
Booking meeting rooms and working with the Room Reservations and Audio Visual teams in the UK to ensure video conferences are arranged in a timely manner
Arranging couriers; checking and signing for deliveries
Keeping the reception area tidy
Review and update the office telephone list on a regular basis
Liaising with building management in order to obtain permanent access passes for new joiners, and where appropriate temporary access passes for visitors and to remove access for leavers
Comprehensive document management support including photocopying, scanning, printing and binding
Ongoing management of files and filing areas including creation, archiving and retrieval
Organisation of client events in conjunction with the Legal PA team
Provision of general administrative support, working with the Legal PAs as required, to ensure client deadlines are met
Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the immediate line manager
Successfully completes, on time, all compulsory firm training

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED (BESPOKE TO ROLE)

Competent use of Microsoft Office
One year's experience (or equivalent) gained within a customer facing role
Willingness to work flexibly to meet client needs.
Fluent, written and spoken, in both German and English

MEET THE RECRUITER:

Kirsty McFarlane

Speak with Kirsty McFarlane:

View Kirsty McFarlane's LinkedIn:

Salary:
Competitive
Location:Frankfurt
Vacancy Type:Secretarial Services
Business Area:Secretarial Services
Contract Type:Permanent
Full time/Part time:Full Time
BENEFITS
WEALTH & PROTECTION

LIFESTYLE
HEALTH & WELLBEING