Executive Coordinator Europe - Berlin, Deutschland - The Nature Conservancy

Beschreibung

OFFICE LOCATION:

Berlin, Germany

London, UK

Brussels, Belgium


WHO WE ARE:

The Nature Conservancy's mission is to protect the lands and waters upon which all life depends.

As a science-based organization, we create innovative, on-the-ground solutions to our world's toughest challenges so that we can create a world in which people and nature thrive.

We're rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures.

Whether it's career development, flexible schedules, or a rewarding mission, there's lots of reasons to love life #insideTNC.


WHAT WE CAN ACHIEVE TOGETHER:

The Executive Coordinator will report to the Managing Director Europe.

They will perform a variety of high-level administrative tasks, including arrangements of meetings and special events logistics, calendar management and drafting correspondence.

They will communicate on behalf of the managing director and will have contact with stakeholders, including all levels of staff, donors, volunteers, vendors and business relations.

They will create and maintain regular and emergent communication and engagement across the Europe team and manage the agendas and support the organization of the Europe all staff calls and retreats.

This position may require travel and may work long and flexible hours as needed.


Responsibilities and Scope:

The Executive Coordinator will work directly with the Director and ley members of the leadership team to help manage and coordinate our team's cross-collaborative engagements and partnerships internally and externally.

• Coordinate complex scheduling and calendar management for virtual and in person meetings, including last minute changes, latebreaking needs, timezone considerations, and the associated logistics.
• Travel logistics
• Support inbox management, including rerouting to different staff and teams, and looping in interested parties.
• Administrative duties, for example, prepare and approve expense reports with relevant documentation on the Director's behalf, provide signatures on documents approved.
• Assist with managing the Annual Performance Partnership Process with direct reports.
• Assist with event and offsite meeting planning as needed (i.e. catering, group lodging, venue, defining and routing related agreements/contracts, communicating with attendees)
• Assist with coordination of the European Council for Global Conservation
• Assist with the administration of Related Entities and Project Review Committee
• Support the coordination of senior leaders and CEO visits to Europe.
• Maintain a central filing system for agreements, approvals, and final products, including related audit/compliance records.
• Manage agendas and organize the monthly Europe all staff call and Europe Leadership Team calls.
• Strong timemanagement skills and ability to organize and coordinate multiple concurrent needs.
• Prepare notes and next steps and monitor deadlines.
• Demonstrate sensitivity in handling confidential information.
• Work is diversified and may not always fall under established practices and guidelines.

WE'RE LOOKING FOR YOU:

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of work that you can believe in where you can feel like you are making a difference every day.

We're looking for someone with strong experience in providing direct support to a senior manager or high-level business unit director


WHAT YOU'LL BRING:

• Bachelor's degree and 3 years related experience or equivalent combination.
• Experience with administrative or coordinating duties, or equivalent transferrable experience.
• Experience managing the schedule, inbox, contacts and/or communications of a senior leader.
• Experience working collaboratively across functions or departments.
• Fluency in English.

In addition, the following skills and/or experiences would be an asset for this role but are _not required_.

For applicants without these, please view these as areas or skillsets where you may have opportunities for growth in the role:


DESIRED QUALIFICATIONS

• Multilingual skills and multicultural or crosscultural experiences are appreciated.
• Experience and comfort working in a changing environment.
• Nonprofit experience appreciated.
• Ability to support implementation of complex evolving work.
• Experience facilitating information sharing or improving information flow.
• Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
• Proved followthrough and problemsolving skills.
• Creative and forwardthinking.
• Proactive, selfstarting approach.
• Good communication skills. Using assertive communication to build strong relationships and motivate staff. As well as experience proofreading, writing internal team communication drafts and editing.
• Experience coordinating different deadlines and multiple concurrent needs.
• Abi