Administrative Coordinator Professional - Frankfurt Am Main, Deutschland - BI International GmbH

BI International GmbH
BI International GmbH
Geprüftes Unternehmen
Frankfurt Am Main, Deutschland

vor 3 Wochen

Lena Wagner

Geschrieben von:

Lena Wagner

beBee Recruiter
Beschreibung

Tasks & responsibilities:


  • As Team Assistant/Administrative Coordinator you provide operational and administrative/processing support and coordination under high international exposure working with an internationally diverse team
  • Additionally, you are responsible for standardized procurement management such as ordering materials, services, and equipment/work resources as well as dispatch of documents and materials in compliance with regulatory requirements and, in some cases, support in contract negotiations.
  • You collaborate in the planning and monitoring of various budgets (e.g., personnel, travel) and their controlling.
  • You ensure the purposeoriented flow of communication on mostly organizational, administrative and personnel matters (e.g., preparation and dispatch of circulars/announcements).
  • One of your key tasks will be the management of travel itineraries, including organization, travel budget tracking and reporting.
  • You will update and maintain the LEO intranet site.
  • Prepare and support onboarding of new team members.
  • You will correspond and coordinate activities with internal BI OPUs, external agencies, as well as Health Care Providers (HCPs) and External Experts (EEs) worldwide.
  • Moreover, you will be tasked with general administration and secretarial duties, including efficient dairy management of assigned team leaders / managers, guest registration, drawing up of reports and presentation in MS Office and BI software, e.g., Cora, IDEA, Veeva Vault, SAP etc.

Requirements:


  • Completed apprenticeship as Administrative Assistant, Management Assistant or similar with minimum 3 years of professional experience
  • High level of communication skills & service orientation
  • Organizational talent with high flexibility
  • Independent and solutionoriented way of working
  • Reliability, loyalty and ability to work independently on assigned tasks
  • Friendly, selfconfident, and determined presentation
  • Ability to manage and deal with confidential information
  • Initiative, flexibility, proactivity and ability to deal positively with rapidly changing conditions
  • Agility, ability to prioritize the wide range of activities and colleagues to be supervised
  • Ability to use digital technologies, artistic and creative skills
  • Experience/ further education in project management
  • Very good knowledge of English (C1)

Ready to contact us?:


Recruitment process:

Step 2:
Virtual meeting in the period from 17th of June, 2024

Step 3:
On-site interviews beginning of 24th of June, 2024
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