Assistant Corporate Secretary - Frankfurt am Main, Deutschland - Citi

Citi
Citi
Geprüftes Unternehmen
Frankfurt am Main, Deutschland

vor 2 Wochen

Lena Wagner

Geschrieben von:

Lena Wagner

beBee Recruiter
Beschreibung

Job Purpose:


  • Supporting the Germany Company Secretary in providing Board and governance services to the Germany Legal Entities.
  • Ensuring the integrity of the governance framework, being responsible for the efficient administration of a company.
  • Central point of contact for Board governance related topics on a daytoday basis.
  • Working with the Germany Company Secretary and Legal Counsel to ensure compliance with statutory and regulatory requirements and communicating and implementing decisions of the Boards.
  • Coordinate with Corporate Secretaries of other Citi Legal entities.
  • Ensure close cooperation with key stakeholders.
Coordinating / leading special projects as delegated by the Germany Company Secretary.


Key Responsibilities:


Board Services - Germany

  • Assisting the Germany Corporate Secretary in providing robust governance and Board services to the Germany Legal Entities
  • Coordinate, create meeting packs, attend and prepare robust meeting minutes for regular and extraordinary governance meetings:
  • According to the German Stock Corporation Act (AktG): Management Board, Supervisory Board and Shareholders' meetings.
  • Meetings of following Citi entities utilized by the businesses in Germany: Citibank N.A. in New York, Filiale Frankfurt/Main and Citigroup Global Markets Finance Corporation & Co. beschränkt haftende KG.
  • Circulating minutes for review and comment
  • Follow up and track post Board meeting actions.
  • Administrate circular votes.
  • Assistance in setting and maintenance of the Board meeting dates and calendars (Board Planner).
  • Regular communication of Board dates and deadlines.
  • Updating agenda forward planner with inputs from relevant functions.
  • Interaction with other stakeholders including presenters, other company secretarial teams in other jurisdictions.
  • Administrate circular votes.

Governance Services:


  • Organise and arrange Board training, tutorials and deep dive sessions.
  • Assist with annual Board selfevaluation
  • Assist with skill and suitability assessment
  • Assist with induction Process of new Supervisory Board members
  • Being vigilant on a robust escalation process.
  • Arrange and compose the list of approvals in the legal database, followup on approvals and ensure the appropriate reporting according to WpHG and German Banking Act.
  • Ensure decisions made are communicated to and implemented by the relevant company stakeholders.
  • Ensure good information flows within the Board and its committees and between senior management.
  • Coordination/ownership of compliance with legal and statutory requirements of regulatory authorities and Citi policies including implementation of changes and respective adaption to the business.
  • Assistance with providing constitutional documents, directors information etc.
  • Arranging for certification, notarising and apostille as required.
  • Provision of copies of Board and committee minutes, Board packs, papers and any other information requested by regulators, external auditors and Internal Audit.
  • Maintaining terms of reference, charters, bylaws and articles of association.
  • Liaison with CEO and CAO office: Regular weekly update calls.
Retaining evidence for MCA and updating as required/requested.


Job Purpose:


  • Supporting the Germany Company Secretary in providing Board and governance services to the Germany Legal Entities.
  • Ensuring the integrity of the governance framework, being responsible for the efficient administration of a company.
  • Central point of contact for Board governance related topics on a daytoday basis.
  • Working with the Germany Company Secretary and Legal Counsel to ensure compliance with statutory and regulatory requirements and communicating and implementing decisions of the Boards.
  • Coordinate with Corporate Secretaries of other Citi Legal entities.
  • Ensure close cooperation with key stakeholders.
Coordinating / leading special projects as delegated by the Germany Company Secretary.


Key Responsibilities:


Board Services - Germany

  • Assisting the Germany Corporate Secretary in providing robust governance and Board services to the Germany Legal Entities
  • Coordinate, create meeting packs, attend and prepare robust meeting minutes for regular and extraordinary governance meetings:
  • According to the German Stock Corporation Act (AktG): Management Board, Supervisory Board and Shareholders' meetings.
  • Meetings of following Citi entities utilized by the businesses in Germany: Citibank N.A. in New York, Filiale Frankfurt/Main and Citigroup Global Markets Finance Corporation & Co. beschränkt haftende KG.
  • Circulating minutes for review and comment
  • Follow up and track post Board meeting actions.
  • Administrate circular votes.
  • Assistance in setting and maintenance of the Board meeting dates and calendars (Board Planner).
  • Regular communication of Board dates and deadlines.
  • Updating agenda forward planner with inputs from relevant functions.
  • Interaction
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