Administrative Assistant - Frankfurt am Main, Deutschland - FM Global

FM Global
FM Global
Geprüftes Unternehmen
Frankfurt am Main, Deutschland

vor 1 Monat

Lena Wagner

Geschrieben von:

Lena Wagner

beBee Recruiter
Beschreibung

Overview:


FM Global is one of the world's largest risk management and industrial property insurance companies. With 76 offices in over 60 countries, FM Global insures more than one-third of the FORTUNE 1000 companies as well as leading international corporations against risks. To do so, FM Global relies on a dynamic, culturally diverse group of employees, working in more than
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100 countries, in a variety of challenging roles.
Based in Frankfurt, our Client Service Team has a temporary full-time position opening (12 months) for an
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Administrative Assistant (all genders). The responsibilities will be divided between our Client Service Team (3 days per week) and our Administration Team (2 days per week).


Responsibilities:


  • In the
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Client Service Team, the successful applicant will support the Client Service Manager and the Client Service Group in various business-related topics and projects on demand. On top of that, the individual will provide support for Frankfurt Operations, e.g. in marketing activities and external client/broker events.
  • Daytoday administrative support, e.g. prepare presentations, organize meetings, etc.
  • Track / Prepare regular reports within the given deadlines.
  • Anticipate and prepare materials needed for client / broker events, conferences, correspondences, appointments, meetings, telephone calls, etc.
  • Summarize the content of incoming materials, specially gathered information, or meetings.
  • Provide support in analyzing data and evaluating trends to manage the portfolio of accounts.
  • Provide support for internal and external events and meetings.
  • Independently handle special tasks as well as project planning and design.
In the
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Administration Team, the successful applicant will support the accurate handling of all administrative tasks, provide support to employees in various countries and represent FM Global to guests, clients and vendors.
  • Reception and switchboard service.
  • Conferencing, welcoming and catering of guests and clients.
  • Coordinate repairs and replacement of office equipment.
  • Organize the caretaker service.
  • Update records and adhoc reporting.
  • Administration of the file archive.
  • Contract administration and followup on maturities.
  • Examination of incoming invoices and preparation for payment with internal coding.
  • Handling of queries from the UK located finance department.
  • Order of office supplies such as stationery, etc.
  • Key administration and office access control.
  • Administration of mobile phones.
  • Car fleet administration incl. handling of accidents, fuel cards, tracking of repairs, maintenance history, interim cars, car replacements, etc.

Qualifications:


  • Bachelor in Business Administration, relevant vocational education (Berufsausbildung) or equivalent and some years of work experience in the administration environment of an international company.
  • Handson mentality, selfmotivated, collaborative and team oriented.
  • Very good communication skills, both oral and written, in German and English.
  • Strong organizational skills with ability to plan and prioritize tasks.
  • Attention to detail and strong problemsolving capability.
  • Independent and thorough working style.
  • Advanced computing skills, particularly Microsoft Excel and Word; Access preferred but not essential.

What we offer you:


  • Comprehensive onboarding and intensive training.
  • 30 vacation days as well as additional days off.
  • Group accident insurance and life insurance. Other social benefits in accordance with the collective agreement for the private insurance industry.
  • Flexible working hours.
  • JobTicket valid for the entire RMV area (for employees in Frankfurt).
  • Capitalforming benefits.
  • Fitness Reimbursement.
  • Meal allowance.
  • Continuous education and training measures.
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