Office and Facilities Coordinator - Munich, Deutschland - NVIDIA

NVIDIA

Geprüftes Unternehmen

Munich, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

NVIDIA awakened the world to the power of computer graphics when it invented the graphics processing unit (GPU) in 1999.

Since then, it has consistently set new standards in visual computing with breathtaking, interactive graphics available on devices ranging from portable media players to notebooks to workstations.

Fortune magazine has ranked NVIDIA #1 in innovation in the semiconductor industry for two years in a row. NVIDIA's culture promotes and inspires a team of extraordinary employees to be at the top of their game. We've built an environment where talents are recognized and collaboration is valued. Our employees are shaping the world of tomorrowtoday. We invite you to explore the opportunities available at NVIDIA to see what your future may hold.

NVIDIA is searching for a self-motivated, well organized and high communicative office and facilities administrator.

You will be part of a busy office management team and contact for everyone who visits NVIDIA Munich, integral to championing the NVIDIA employee experience.

In this role you will support the office manager and be responsible for day to day facility queries, office administration and supplies, office events, community giving and domestic shipping preparation.

The role is a fixed term parental leave cover for the initial duration of 12 months, with a possibility to extend.

What you'll be doing:

Front of House Lead for the Munich office including support to an Executive Business Centre.
Office Management support for the Munich office
Facilities and administrative coordination support for the office including reporting issues, booking reactive maintenance and repairs, tracking issues and ensuring contractors arriving onsite adhere to EHS Contractor Management Program
Support to Lead Office Manager in maintaining excellent level of office housekeeping, including meeting rooms, phone booths and common areas, encourage recycling and assist to implement sustainability programs
Support Lead OM in F&B enhancements and coordinate employee events and activities.
Coordinate and prepare office all hands and company meeting replays.
Office administration including digital signage maintenance, travel support to visiting NVIDIANs, visa letter preparation, EHS admin support for the Lead OM and Share Point Maintenance
Provides general office support to employees.
Maintain asset tagging as required by finance.
Ordering office supplies, maintaining stocks of stationery, packing material, etc, aligned with the budget and approval from Lead OM.
Order kitchen and break room supplies, aligned with the budget and approval from Lead OM.
Tracking spend against the annual PO's where required.
Support with the new hire experience, coordination of new starters, assisting with desk set up, travel profile set up and training (office tour and orientation as required in absence of OM)
Community giving and charity initiative lead.
Aware of employees' general whereabouts and provides information to visitors and employees.
Support to corporate shipping function where required to prepare domestic and noncontrolled shipments / Preparing necessary documents for export.

What we need to see:

Excellent telephone manner & communication skills
Be professional, flexible, mature, and approachable with a positive attitude even under pressure.
Exhibits special customer service skills with visitors and employees.
Fluent English and German language skills written and spoken.
Relevant education and experience as an Assistant / Office Manager in an international company
Attention to detail.
Conscientiousness
Flexibility and good ability to multitask and to organize on short notice.
Ability to work without supervision and able to prioritize own workload.

NVIDIA is widely considered to be one of the technology world's most desirable employers. We have some of the most forward-thinking and talented people in the world working for us. We are an equal opportunity employer and value diversity at our company.

We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.