Administrative Assistant - Reuter, Deutschland - Conestoga College

Conestoga College

Geprüftes Unternehmen

Reuter, Deutschland

vor 1 Woche

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Requisition Details:

-
Job Title:Administrative Assistant**:

-
Requisition #:23-379R1**:

-
Campus: Reuter

-
Department: School of Trades & Apprenticeship

-
Payband: F

-
Starting Rate: $28.56

-
Payband Range: $ $33.11

-
Hours/Week: 35

-
Posting Date: Tuesday, August 29, 2023
-
Closing Date: Wednesday, September 6, 2023 at 11:59 PM EST
-
Vacancy Type: Support Staff

Fulltime

Support Staff Full-time Replacement Position

(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)

The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the Dean's office and responds to a wide range of external inquiries and queries from internal College departments regarding administrative details of the school.

The incumbent supports the Dean with administrative tasks including scheduling appointments, organizing meetings, handling phone calls, preparing written communication and reports, preparing budgets, and tracking requests for information both to and from the office.

All support is provided in a timely and confidential manner.

The Administrative Assistant is the key contact for outside agencies and the public in the administration of the department.

As such, the incumbent carries a significant public relations responsibility and is expected to be resourceful, require mínimal guidance, and have excellent communication and interpersonal skills.

Responsibilities:

Provides Senior Administrative Support to the Dean

Monitoring, preparing, and processing correspondence
Supporting the Dean by booking meeting rooms, setting up regular meetings with direct reports, ensuring desk time is accounted for, etc.
Making travel arrangements when flights and/or hotels are required
Tracking mileage and other travel expenses
Record keeping and maintaining an active and current filing system
Maintaining a tracking system and performing necessary research and followup to ensure timely and complete responses to requests for information
Taking and distributing minutes of the School of Trades and Apprenticeship (STA) team and other meetings as required
Supporting the maintenance of organization chart for Trades

Supports the work of the Dean

Performing research to gather and assemble information relating to a topic/project
Gathering and assembling data from multiple sources into spreadsheets and presenting the information in a useful format
Analysing and interpreting data relating to projects initiated by the Dean, including monitoring and reporting on project progress, as required
Prepares the annual and revised budget data input for TM1 and supports ACG (Apprenticeship Capital Grant) spending and reporting

Supports the School of Trades & Apprenticeship

Responding to inquiries from the public, industry, government agencies, and educational institutions regarding programs and activities
Supporting the resolution of problems relating to students and employees
Assisting with planning and coordinating special and industry events and tours by outside agencies which may involve other college departments, trade associations, and major suppliers
Assisting with the reception of visitors, employees, and students to the Admin Office of Cambridge Campus
Supporting the administrative components for annual or special events such as Trades Awards, Trades Summit, and others in the School

Qualifications:

Twoyear Diploma in Office Administration, Business, or a related field of study
Three years of experience working in a clerical or administrative support role
Excellent organizational skills, analytical skills, and the ability to work with detail
Sets objectives, establishes priorities, develops plans, meets deadlines, anticipates problems, adapts to changes, and uses resources effectively
Excellent written and verbal communication
Efficient minute taking
Ability to take initiative and problem solve
Exercises sound judgement
Research skills primarily related to information gathering
Proficiency in Word, Excel, Email, Visio, SharePoint

LI-POST