Executive Personal Assistant Fluent in English and - Hamburg, Deutschland - Morgan McKinley

Morgan McKinley
Morgan McKinley
Geprüftes Unternehmen
Hamburg, Deutschland

vor 2 Wochen

Lena Wagner

Geschrieben von:

Lena Wagner

beBee Recruiter
Beschreibung

If you are Executive Personal Assistant Fluent in English and German with Experience covering heavy diary management is a team player, collaborative, Professional and approachable, with a flexible 'can always do' attitude would love to hear from you.


Job Title - Executive Personal Assistant - Fluent in English and German


Length - Permanent


Salary - €55,000k


Location - Hamburg - HYBRID


DESCRIPTION.

Responsibilities will include but are not limited to.

  • Supporting the Managing Director & Chief Underwriting officer
  • Ensuring efficient management of incoming and outgoing correspondence, telephone calls and all other communication (verbal, paper and electronic),
  • Extensive and often complicated diary management
  • Point of contact for Underwriting Department relating to Chief Underwriting Officer
  • All business and personal administration.
  • Coordination of meetings and conference calls.
  • Assist with the timely preparation of agendas/minutes/actions for weekly schedule, internal and Board/Committee meetings and follow up as required.
  • Printing and putting into clear order the agenda papers prior Committee Meetings.
  • Arranging travel including flights, hotels, cars, visas etc. and preparing travel itineraries.
  • General secretarial duties including dealing with post, typing, filing, photocopying, scanning, telephone calls.
  • Assist with the timely preparation of agendas/minutes/actions for daily schedule, internal and Board/Committee meetings and follow up as required.
  • Payroll administration; uploading monthly changes and general payroll liaison.
  • Management of team holiday calendar
  • Management of staff onboarding / offboarding procedures
  • Launching and monitoring of new joiner background checks

PROFILE

To be considered for this role, you must:

  • Fluency in English and German (both written and spoken)
  • Have previous experience within a similar role at the same level.
  • Insurance industry experience, desirable.
  • Excellent communication and organisational skills
  • Strong interpersonal skills, able to interact confidently with colleagues / clients at all levels.
  • Able to work with minimum supervision.
  • Be confident with all MS Office packages
Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
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