Team Assistant - Stuttgart, Deutschland - Max Planck Institute for Intelligent Systems

Max Planck Institute for Intelligent Systems

Geprüftes Unternehmen

Stuttgart, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

The Max Planck Institute for Intelligent Systems is a world leading research institute in artificial intelligence, machine learning, and robotics, located on two campuses in Stuttgart and Tübingen.

The Scientific Coordination Office (SCO) provides support services and manages collaborations, graduate education, and outreach & public engagement, fostering groundbreaking research to positively impact the future.

We are looking for:

Team Assistant (f/m/div), 50%-100%

Roles & Responsibilities:

You will be responsible for the administrative support of the Scientific Coordinator, the Institute Management Officer and the SCO team.

The following tasks will be part of your daily work:

Support with project management
Maintaining our databases and digital tools
Creating presentations
Supporting internal communication activities
Facilitating the preparation of meetings, events, and team events
Handling internal and external inquiries
Administrative support of SCO team including general office management, onboarding, purchasing, and processing of documents
Calendar management and scheduling
Support for guests and visitors

Education & Experience:

A relevant qualification, e.g. commercial vocational training or higherlevel education
Strong project management skills and the ability to work independently or in a team on multiple projects simultaneously
Proficiency with standard office software and willingness to learn new technologies
Fluency in both English and German (C1 level or higher) and excellent communication skills
Additional languages and previous experience in research and/or higher education are a plus.
A friendly and confident attitude and intercultural competence
Commitment to providing highquality service and strong problemsolving skills
Flexibility to adapt to changing priorities, deadlines, and needs
Ability to represent the institute professionally

Our offer:

As part of the SCO, you will join a motivated, international, and diverse team of approximately 25 members. Your place of work will be Tübingen. We offer flexible working hours, the possibility of mobile working, and many other benefits.

Salaries and contract will be based on qualifications and previous professional experience according to the Public Service Wage Agreement (TVöD Bund) guidelines.

All social benefits of the public service apply. The position is initially limited to two years with the possibility of an extension.

Application:

Any questions regarding the position should be directed to Ms. Eva Lämmerhirt at.