Project Administrator 1 - Wiesbaden, Deutschland - M.C. Dean, Inc.

M.C. Dean, Inc.

Geprüftes Unternehmen

Wiesbaden, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Key Functions

Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues
Maintain proposal, project and contractual documentation including contract repositories
Ensure compliance with contract requirements and perform all other position related duties as assigned
Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues
Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders
Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance
Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements
Assist Program Manager in preparation of monthly reports and other financial reports
Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material
Prepare documentation for employee permits, security, certification, travel requests
Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations
Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge
Document and accurately capture information from meetings, conversations, and presentations
Research, analyze, and cite reference materials from print and online sources
Design professional document templates for internal and external use
Develop schedules, outlines, and templates for various types of proposal and project documentation
Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines
Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided
Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements

Key Qualifications / Skills

A minimum of 3 years of business experience with proven experience in a technical field
Bachelor's degree in Communications, Business, Education, English, or related field
Experience in professional writing, editing, and document production required
Excellent organizational skills and ability to work well under stress, despite numerous interruptions
Accuracy and attention to detail
Ability to work independently and resolve practical problems
Must be an effective leader with excellent written and oral communication skills
Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing
Must have strong multitasking skills
Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite
Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries

Beneficial Skills:

Microsoft SharePoint, Visio, and Project
Adobe software, including Acrobat Professional, Creative Suite
Federal and DoD contract experience
Some U.S. Government acquisitions experience
Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC)
Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies

Abilities

Exposure to computer screens for an extended period of time
Sitting for extended periods of time
Reach by extending hands or arms in any direction
Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard
Listen to and understand information and ideas presented through spoken words and sentences
Communicate information and ideas in speaking so others will understand
Read and understand information and ideas presented in writing
Identify and understand the speech of another person

Applicants for this position may be required to prove that they have received the COVID-19 vaccine or demonstrate that they have a valid religious or medical reason not to be vaccinated.

EOE Minorities/Females/Protected Veterans/Disabled
**VEVRAA Contractor