Executive Assistant - Munich, Deutschland - Münchener Rückversicherungs-Gesellschaft AG

Münchener Rückversicherungs-Gesellschaft AG

Geprüftes Unternehmen

Munich, Deutschland

vor 2 Tagen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Would you like to be part of our diverse Global Claims community with a passion for shaping the future of Claims within Munich Re?

Our Global Claims team is responsible for managing large claims, monitoring claims portfolios and providing claims services to Munich Re's clients globally.

The Global Claims Management team has developed and continuously works on the Global Claims Ambition 2025 to strive for a digital Claims transformation while increasing the engagement with our internal partners and external clients.

APAC/GC Claims, Claims Centre and the Claims Data, Systems and Analytics team are looking for an executive assistant to support our managers in the daily routine and our staff in planning, organising and executing projects, events and presentations.

You will report to the head of Claims Centre, but will be interacting with all three teams and respective managers as above.

Supporting the managers in managing their personal agenda as well as in travel planning and travel expense accounting
Organising specific administrative processes such as the administration of Claims authorities independently
Organising or supporting internal events and client events independently as well as acting as a contact for partners and visitors
Arranging departmental workshops, offsite events, etc. as well as managing other team matters (e.g. distribution lists, absences, etc.)
Supporting the teams in internal (Sharepoint, Yammer) and external (e.g. social media) communication activities
Creating and editing PowerPoint presentations and Word documents
Supporting and/or taking partial responsibility in internal projects, e.g. by coordinating appointments, internet research, documentation and project organisation
Managing bills and financial accounting within the departments and supporting managers in expense planning/cost controlling
Providing further general assistance and performing administrative tasks

Education/qualifications:

Vocational education, professional training or university degree

Experience:

Experience in assistance and/or project management with international teams
Experience working with virtual teams or networks
Very good knowledge of MS Office (PowerPoint, Outlook, Word, Excel) and communication tools (Teams, etc.)
Knowledge of or willingness to familiarise with administrative and organisational processes and structures at Munich Re
Knowledge of content management systems, website design and scheduling tools an advantage

Skills and competencies:

Strong communication and intercultural skills
Ability to work effectively with colleagues across departments and with different levels of seniority
Creative and highly organised
Solutionoriented with a focused, proactive, and efficient work style
Ability to work independently and with a high degree of selfresponsibility
Excellent English, German language skills and/or further languages as an advantage