Assistant Facilities Management - Wertheim, Deutschland - Value Retail

Value Retail
Value Retail
Geprüftes Unternehmen
Wertheim, Deutschland

vor 8 Stunden

Lena Wagner

Geschrieben von:

Lena Wagner

beBee Recruiter
Beschreibung
Assistant Facilities Management - Data & Systems

  • Wertheim, DE, Full Time
  • Job title
    :Assistant Facility Manager
  • System & Data (M/F/d)
  • Based at
    :Wertheim
    Village
***- The Assistant Facility Manager - Data &Systems (M/F/d) initial focus will be working with the asset management team to setup a new FM system, Planon, for the Village. The system will be configured to include key asset data (outside spaces, buildings and equipment), which includes the asset register, O&M manuals, PPM instructions and FM processes and policies. The following responsibilities summarise the operational aspects of the role.
KEY RESPONSIBILITIES
-
FM operations

  • Ensure that all PPMs are automatically generated as per the scheduled regime and updated as needed
  • Assess and triage reactive work orders, ensuring they are correctly prioritised and have clear descriptions
  • Monitor job progress, and where necessary, update requestors on progress
  • Obtain approvals to replenish stock when notifications are received from Planon
  • Create and update contractor records in Planon
  • Troubleshoot Planon issues raised by end users, liaising with IT and the Planon governance team as appropriate.
  • Supported by FM, store new / changed asset data in Planon and the IMS (information management system), ensuring the data is complete and accurate_._
  • Analyse / report on reactive and planned maintenance data, including creating new FM reports as required to analyse performance.
  • Liaise with the Planon system owner in raising potential improvements to the system
  • Support FM with creating asset QR codes from within Planon, for asset tagging
  • Notify the primary maintenance provider of any new asset details and updates to equipment warranties
-
People

  • Communicate effectively and develop positive relationships with key stakeholders
  • Work in collaboration with Value Retail colleagues, in particular with Planon admin team members at other villages
  • Constructively engage all stakeholders
  • VR employees and maintenance suppliers
  • Seek out opportunities for professional development
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Continuous improvement

  • Produce metrics and reports for the FM team which provide operational insight and areas of focus for continuous improvement
  • Promote the use of the Planon system within FM and to FM's customers within the village
  • Highlight, identify, assess and resolve problems that arise in order to mitigate risks
  • Contribute to strategic FM operational planning
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Finance

  • Support FM with protecting assets, by maintaining PPM information, information relating to asset condition surveys, and the asset register in Planon
  • Assist in reporting that supports asset life cycle planning
  • Contribute to the development of the village's longterm capital programme, through data held in Planon
-
Corporate governance, health & safety (H&S), and Environment, Social and Governance (ESG)

  • Evaluate the performance of PPMs and work orders relating to H&S and ESG
  • Assist with the regular review of the department's risk assessments and method statements
  • Ensure all legal requirements and documents are up to date in Planon and highlight any issues
  • Report on agreed compliance standards
  • Monitor and report on sustainability metrics including performance against targets
  • Promote H&S through system development and management of contractors
-
Adopt a 'Four Pillars' approach ensuring coordinated delivery of services

  • Drive continuous improvement and promote delivery of the Four Pillars (Retail, Real Estate, Hospitality and Creation of Experience)
  • Collaborate with other departments / colleagues to ensure services are delivered efficiently and in a timely manner

BACKGROUND & SKILLS

  • Essential
  • At least 1224 month's experience in a facilities management / real estate environment
  • Good knowledge of assets (buildings / equipment) typical of a retail environment
  • Appreciation of safe systems of work / control measures
  • Strong attention to detail
  • Excellent interpersonal skills
  • Proactive, with the ability to set own work agenda
  • Very good in English and German, both written and spoken


  • Desirable

  • Holds a recognised Health and Safety qualification / certification
  • Experience of working in the luxury hospitality, commercial or retail environment
  • Experience of operating / maintaining Planon or similar FM system
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