Administrative Assistant - Darmstadt, Deutschland - Telespazio Germany GmbH

Telespazio Germany GmbH
Telespazio Germany GmbH
Geprüftes Unternehmen
Darmstadt, Deutschland

vor 3 Wochen

Lena Wagner

Geschrieben von:

Lena Wagner

beBee Recruiter
Beschreibung

Referenz:
J22185


Ort / Standort:
ESOC \ Darmstadt \ Germany


Anmeldeschluss für Bewerbungen:
:59 CET


Kategorie:
Operations & Engineering Services

Telespazio Germany GmbH is the first choice European aerospace company for ICT and engineering solutions and services. We combine 40 years of experience in high-technology markets, where trust and quality are essential. With more than 400 employees in Germany, we shape the future of aerospace together - and beyond.

Our staff plays a key role in determining our success through their qualifications, motivation, enthusiasm, different cultural backgrounds and their sense of teamwork.


The Position*As part of the Administrative Support domain, we are looking for a new team member to complement our existing team in the area of Secretarial Services.

This specific opportunity is relating to the Administrative and Management Support Service.
This position is 80% / 32hrs per week.
We are looking forward to meeting you

Responsibilities/Duties*- Distribution service for incoming calls, correspondence and documentation

  • Translation German to English and vice versa
  • Travel coordination service (requesting, coordinating booking, handling mission reimbursements)
  • Data entry service contacts/address book, agenda, calendars
  • Monthly, quarterly and/or adhoc reporting services
  • Meeting organisation and support service (preparation of agenda, provision of any support documentation, taking and drafting of Minutes)
  • Support service to various events (launches, ESOC Fun Run, BBQ etc)
  • Support the placing and tracking service of contracts, contract change notices, procurement actions, including verification of associated budgets and of invoices and delivery notes against payment plans using ERP system;
  • Monthly manpower booking services using an ERP system;
  • Multilingual service (English, French, German) for drafting presentations, preparing, editing and proofreading internal/external documents
  • Translation from German to English and vice versa of incoming and outgoing correspondence.
  • Filing support service
  • Collection of figures from HIF-EC CIFM (Computeraided Integrated Facility Management) and Teamsite and production of reports and statistics.
  • Follow up and Collection of contractual KPIs related to FM contract(s) and reports on OPS-SLA related budgets.
  • Restructuring and updating of shared resources (Shared drives, SharePoint sites etc.)

Qualifications/Experience

  • Applicants must have a secondary education and professional training in administrative techniques.

Essential Skills

  • Applicants must be highly proficient in MS Office (Word, Excel & PowerPoint) and Corporate Email Systems Outlook and ideally MS TEAMS, knowledge of WEBEX is an advantage.
  • Selfmotivation and the ability to work independently in an international environment.
  • The working language of the Agency is predominantly English.
  • Fluency in English and German (spoken and written) is mandatory for this position.

Desirable Skills

  • User knowledge of SAP and the ESA financial and procurement processes.
  • Experience with SharePoint and MS TEAMS/ WEBEX.
  • Understanding the concepts and requirements for service delivery as part of a service team.

Your Benefits of joining us
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Work-life balance:Flexible working hours, home office, remote work option within Germany and EU, sabbatical (time off for travelling around the world, extended parental leave, further education, etc.), option to work part time;
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Financial benefits:Company pension plan, net wage optimisation programme including IT / bicycle leasing, discounted annual ticket for public transport, employer loans, etc.;
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Employee recommendation scheme:We are grateful when our employees support us in finding new recruits. You will receive a bonus of 1,500 EUR to 3,000 EUR per successful recommendation;
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Relocation support:We offer our newcomers a relocation lump sum and support you in finding a suitable new home as well as in finding a school or nursery for your children and much more. Should need be, this can even include support in the search for a job for your partner.
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Career development:For us, further education and training are an essential part of people management, because this is the only way we can achieve our goal, namely a long-term and successful work relationship with you. We offer access to Coursera, Bookboon and personal 1:1 feedbacks. Would you like to change your professional focus and work on other projects or change geographically? We will support you here as well.
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Company event and activities:We have BBQs, Christmas parties and TGIF (Thank God It's Friday) events. On top of that, we organise team-building events and events internal to departments to promote team spirit. Let us know if you have creative ideas for corporate events or new initiatives that you would like to introduce to our company culture, no matter whether they are of artistic or technical
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