Governance and Legal Assistant for The Head of - Oberursel, Deutschland - Frankfurt International School
Beschreibung
Job Description
The Head of School ́s office at Frankfurt International School is looking for an experienced, qualified, organized and engaged
Governance and Legal Assistant effective 1 October 2024 (part time, as per contract).
Qualifications/Experience required:
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Prior Experience: Previous experience as an executive assistant, paralegal, or company secretary
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Excellent communication and organizational skills:
Knowledge of Education:An understanding of the educational system and the school ́s specific mission and goals
Knowledge of German law and codes:
Fluency in German and English
Skills required:
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Interpersonal skills:The ability
to build and maintain positive, collaborative working relationships with colleagues, leadership, Board members, and parents in our diverse community
***:
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Legal compliance and advice:
Ensure the school and Board complies with applicable laws and regulations
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Multitasking and Adaptability: The ability to prioritize and juggle multiple tasks simultaneously and maintain focus in a fast-paced environment
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Communication Skills:Excellent written and verbal communication skills in both, English and German. Confidence in dealing with a wide range of individuals from both within and outside the school
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Discretion and Confidentiality:Ability to handle sensitive information with the utmost discretion, ensuring that confidential matters remain protected
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Problem Solving:Resourcefulness and the ability to handle unexpected challenges and problem-solve effectively
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Attention to detail:A keen eye for detail with regard to scheduling, documentation, or communication
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Office Administration:Performs office management routines and practices and takes decisions necessary for the effective running of the Head of School ́s office
Performance Responsibilities:
The duties of the position will include but will not be limited to those on the list which follows**:
Governance:- Support the Board Chair and Board members in ensuring the Board functions efficiently and effectively
- Responsible for the entire logístical process for all Board meetings: Prepare and distribute agendas and supporting documentation, and create and distribute accurate minutes for all Supervisory Board, Executive, and Regular Board meetings
- Ensure effective information flows within the Board and its committees and between ADCON and the Board
- Facilitate Board member orientation and assisting with professional development as required
- Member of the Policy Committee. Responsible for the logístical process for Policy Committee meetings. Prepare and distribute agendas and create ad distribute accurate minutes for the Policy Committee
- Upkeep and maintenance of the Board Policy Manual and the Administrative Regulations Manual
- Provide guidance and clarification to community members seeking information on school policies or procedures
- Oversight and organization of the annual Board of Trustees election, and oversight and organization of the election of the faculty/staff Board member
Legal compliance and advice:
- Ensure the school administration is up to date with applicable laws and regulations. This includes staying current with or accessing changes in education law, labor law, and other relevant areas
- Develop and oversee the systems that ensure that the Board complies with all applicable codes, in addition to its legal and statutory requirements
- Collaborate with and advise the school administration and the Board on legal matters as required
- Maintain relationships with and consult with external legal counsel
Office management routines and practices:
- Calendar management for the Head of School
- Travel arrangements
- Correspondence
- Prepare reports, presentations, and documentation for meetings, projects, and stakeholder engagements
- Assist in organizing and facilitating meetings, conferences, and events as needed
- All school occasion cards and gift distribution
- Start of School Resources biannual updates
- Close cooperation with the other Administrative/executive Assistant to the Head of School whose duties are complementary
- Translates and interprets for the Head of School whenever necessary
- Other projects, tasks, and responsibilities as directed by the Head of School
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