Finance Associate - Berlin, Deutschland - IOM Internationale Organisation für Migration

IOM Internationale Organisation für Migration

Geprüftes Unternehmen

Berlin, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

VACANCY NOTICE

Position Title
:
Finance Associate (Budget and Financial Compliance)

Duty Station
:
Berlin or Nuremberg, Germany

Reference Code
:
VN-DE

Classification
:
General Service Staff, Grade G5

Type of Appointment
:
One Year Fixed-Term Contract - 12 Months (40hrs/week),

with possibility of extension

Estimated Start Date
:
As soon as possible
Closing Date **:09 May 2023

Established in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.

**_Context:
- **Under the overall supervision of the National Senior Resources Management Officer and
direct supervision of the National Finance Officer (Budget and Financial Compliance), the

incumbent will perform the following duties:

_Core Functions / Responsibilities:
_

Provide support in managing financial resources by monitoring and controlling

assets, reserves, funds, supplies, etc. in accordance with IOM rules and
regulations;

Assist in preparing annual budget submission and revisions including estimating

staff cost as well as rental and utilities, office equipment and supplies, printing,
and other contracts, services or running expenses, to include in the budget;

Extract and input data from various sources in financial or accounting systems;
Assist providing guidance in accounting, budget and financial related issues;
Assist in the preparation of the payroll by executing validity checks on monthly

payroll results;

Reviews all types of payments starting from purchases to payment requests

verifying that they are duly authorized and all the supporting documents are
attached therewith;

Create new Vendor Accounts in PRISM;
Verify vendor claims for accuracy and conformance with IOM finance policies

and instructions;

Perform claim verifications against documentation to ensure that

purchases/services are properly authorized and that the goods have been
received or services rendered;

Assist in the preparation of budget, accounting, financial, statistical reports and

other reports as required;

Provide assistance to all staff services such as travel, expense claims, document

retrieval, etc.;

Ensure proper and systematic completion of all posted payments and other

accounting documents according to the established standards;

Responsible for the Petty Cash of the office; and,
Perform other related duties as required.

_Required Qualifications and Experience _
**Education

Bachelors' degree (or higher) in Business Administration, Accounting, Finance or a

related field from an accredited academic institution, with at least three years of relevant

professional experience, preferably in similar roles;

Or

Completed High School degree from an accredited academic institution, with at least five

years of relevant working experience, preferably in similar roles.

**Experience and Skills
Outlook; previous experience in SAP is a distinct advantage;

Attention to detail, ability to organize paperwork in a methodical way;
Discreet, details and clientsoriented, patient and willingness to learn new things; and,
Prior work experience with international humanitarian organizations, nongovernment

or government institutions/organization in a multi-cultural setting is an advantage;

High level of computer literacy in standard MS products with specific proficiency in MS

Excel is required.

Languages
Fluency in English and German required. Knowledge of another official IOM language
(French, Spanish) is an advantage.

_Required Competencies _
The incumbent is expected to demonstrate the following values and competencies:
**Values

Inclusion and respect for diversity: respects and promotes individual and cultural

differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and

committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: demonstrates willingness to take a stand on issues of importance.
Empathy: shows compassion for others, makes people feel safe, respected and fairly

treated

Core Competencies - behavioural indicators _level 1- Teamwork: develops and promotes effective collaboration within and across units to

achieve shared goals and optimize results.