Senior Administrative Assistant - Frankfurt am Main, Deutschland - Bruin

Bruin

Geprüftes Unternehmen

Frankfurt am Main, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Working in a pan-European team with other Administrative staff, the
Senior Administrative Assistant will take responsibility for the following duties:

Scheduling meetings, conferences and video calls through Outlook and Zoom
Preparing materials including brochures, presentations and meeting agendas
Coordinating travel arrangements (including international travel) and processing Amex and cash expense reports
Responsible for coordinating both internal and external meetings
Maintaining multiple calendars in Outlook
Maintaining distribution lists for all distribution activities.
Responsibility for office supply, including delivery of post and organising couriers as well as stationery orders and orders for any other supplies
Sourcing and collecting catering supplies for the office and for visitors as required
Ordering business cards for new hires.
Support with planning smaller local events including budgeting and RSVP management in CSR programme
Supporting the Marketing team with Marketing events, e.g., travel booking for clients, RSVP management, CSR system updates
Organising the office offsite including location search, contracting, budgeting and team building activities

The
Senior Administrative Assistant should meet the following criteria:

Strong academic background (educated to degree level or equivalent)
Fluent / business level German
and English
Minimum of 3 years administrative experience in a corporate business environment
Experience supporting senior staff and highprofile teams in a PAtype capacity
Experience in an international / global company
Demonstrates proactive approach and adapts easily to change
Ability to multitask and prioritise workload
Strong communication and interpersonal skills

This is an excellent opportunity for an experienced
Administrative Assistant with professional services experience, looking to work in one of the world's best-known asset managers.