Administrative Assistant - Hohenfels, Deutschland - Valiant Integrated Services

Valiant Integrated Services

Geprüftes Unternehmen

Hohenfels, Deutschland

vor 6 Tagen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Valiant is seeking an Administrative Assistant for W-TRS

Potential locations could include:

California, Georgia, Idaho, Indiana, Kansas, Louisiana, Michigan, Minnesota, Nebraska, North Carolina, North Dakota, Pennsylvania, South Carolina, Tennessee, Virginia, Washington, Hawaii, Korea, Germany, and potential additional CONUS locations.

Essential job duties include but are not limited to:

Standard administrative duties include tracking action items and follow-up to ensure actions are completed on-time, setup, and support of a variety of meetings including catering arrangements, visit requests, conference meetings room and guest office arrangements, electronic equipment, arrange & start VTC's, Skype, and or Teams meetings, setup, and support of a variety of meetings involving Internal and External Customer attendees.

Responsibilities:

Position involves a high volume of calendar management activity which includes ability to rework and deconflict calendar schedule.
Assist processing contractors for deployment and redeployment and process necessary documentation for the contractor to be processed common access cards (CAC).
Ensure site visit requests are processed, handle external visitor requests.
Arrange travel plans (domestic and international as well as ground transportation) that often require multiple changes to meet changing business schedule.
Responsible for processing expense reports/ as well as reconciling corporate travel card.
Prepare reports as required; Perform all other duties as assigned.
Take calls, respond to inquiries, and provide customer service.

Other requirements for this role include:

Willing to work a flexible workweek.
Must have or be able to obtain a valid state driver's license and maintain post driving privileges.
Must be able to pass a preemployment drug screening and background investigation.

Basic Qualifications

Excellent communication and interpersonal skills, works well with peer admins, demonstrated dependability and the utmost discretion and confidentiality.
Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook and SharePoint
Excellent multitasking ability and the ability to prioritize tasks.
Two years of college studies or five years of directly related work experience.
Possess an Active Secret US Government Clearance or ability to obtain a clearance.

Desired Skills: