Receptionist / Team Assistant, Global Investment - Frankfurt am Main, Deutschland - Robert W. Baird
vor 2 Wochen
Beschreibung
We are looking for a talented Receptionist/ Team Assistant to support our Global Investment Banking team Join us and find out why we have been a Fortune Best Place to Work for 20 consecutive years
Working alongside a team of EAs, you will provide seamless support to the wider admin team and bankers, as well as maintaining professional reception and hospitality service to external clients.
About Baird
Founded in 1919, Baird has more than 5,000 associates and offices in Europe, Asia, and the United States. We deliver investment banking, private equity and equity research services to institutions and corporations around the world.
Our unique culture was founded on the values of integrity, transparency, teamwork and putting our clients first, principles that underpin our strong relationships with our clients and our communities to this day.
And, our recognition as a great place to work enables us to attract and retain exceptional professionals who share a passion for delivering great outcomes for our clients.
Key responsibilities include:
Reception:
- Promote excellent client relationships through telephone contact and in person
- Welcoming and hosting clients onsite
- Manage and monitor meeting room bookings and amendments as required, liaise with ground floor reception regarding visitors
- Manage reception mailbox and calendars
- Arrange catering for client meetings and staff entertainment in line with company policies and budget approvals
- Ensure reception area and meeting rooms are kept tidy and presentable
- Setting up VC calls in meeting rooms in a timely manner, making sure equipment is working properly, liaising with IT if and when needed
- Supporting visiting colleagues from other Baird offices, incl. liaising with building reception and security, organising access cards, office/desk allocation etc.
- Provide health & safety information to visitors where appropriate (e.g. evacuation process/fire escape)
Team support:
- Processing and submitting expenses for team members in a timely manner using Concur
- Salesforce assisting with updating projects, adding companies, opportunities and contacts
- Diary management for junior bankers, incl scheduling meetings and calls, internal and external
- Arranging German, European and overseas travel, incl flights, trains, hotels and rental cars as well as other transfers and logistics
- Assisting with events such as Conferences, Offsites, Sector Dinners and Closing Dinners
Skills and qualifications:
- Ability to enter data accurately and in a timely manner
- Ability to be resourceful and proactive with a willingness to learn
- Strong client service ethos with excellent team working skills
- Excellent organisation and administrative skills
- Excellent attention to detail, written and oral communication skills
- Fluency in both German and English
Professional experience
- Previous experience as a Receptionist, Front of House, Front of Office or similar role
- Administrative experience
- Experience in a fast moving/deadline driven environment.
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