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    Office Manager in Düsseldorf - Kiel, Deutschland - beON consult

    beON consult
    beON consult Kiel, Deutschland

    vor 5 Tagen

    Default job background
    Ganztags or Nebenberuflich (both is possible)
    Beschreibung

    Responsibilities

  • As Office Manager, you will act as the first point of contact for beON employees on all aspects of administration and organization.
  • You will be responsible for office management, including postal mail, e-mail inbox, telephone, written and telephone correspondence
  • Liaise closely and work with the Offices Managers in Kiel and Munich
  • Manage the Düsseldorf Office door opening system: digital entry access cards and mobile app
  • Manage and procure office supplies (beverages), keys and storage
  • Manage Office-related documents in online databases
  • Assist the management group: organise and prepare CEO-Senior Management Meetings, travel planning and settlements and prepare appointments in Düsseldorf
  • Coordination with external service providers; contract management of suppliers and service providers.
  • Coordinate external service providers (cleaning company etc.); contract management of suppliers and service providers in Düsseldorf
  • Maintenance of Düsseldorf Office facility and coordination of repairs or interior improvements
  • Manage any postal mail deliveries to and from the Düsseldorf office and reporting back any issues with the deliveries
  • Keeping track of Düsseldorf expenditures & invoices and transfer to the Accounting Team at Kiel Office
  • Join the events team and contribute to the organisation of internal team building, and joint lunches
  • Provide IT first aid in relation to IT office equipment like printer, monitors
  • Support the induction, onboarding and mentoring of newcomers and interns in Düsseldorf
  • Support the off-boarding of departing employees in Düsseldorf
  • Support the introduction, use and updating of automated digital office processes
  • Project Management Office activities are possible but not obligatory

    • Qualifications

  • Successfully completed commercial training or studies or comparable qualification
  • You have already gained professional experience as an office manager
  • Easy and confident handling of Microsoft Office programs such as Word, Excel, PowerPoint
  • Personally, you are characterised by a high degree of reliability, structure, orderliness, service orientation as well as a friendly and professional appearance.
  • You enjoy working in an international team environment
  • Experience in the area of Project Management Office would be an asset, but not obligatory
  • Experience in first-level IT client support would be an asset, but not obligatory
  • Interest in the introduction of automated office processes
  • Very good written and oral communication skills in English and/or German would be an advantage.
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