Estates & Procurement Support Officer (M/F/d) - Berlin, Deutschland - Britische Botschaft - British Embassy Berlin
Beschreibung
The British Government in Germany is based at the British Embassy in Berlin and our consulates in Dusseldorf and Munich.
We are part of a worldwide network, representing British political, economic and consular interests overseas. Currently, we are looking for a part-timeEstates & Procurement Support Officer.
Why should you apply?
Are you a team player who would like to work in a diverse team within a fast-moving and exciting environment? We offer an interesting and challenging work environment, dealing with many different projects.
As part of the wider Corporate Services (CS) Section, the Estates Team contributes to the estates operations of the mission.
This is an interesting opportunity to support the Estates Team, providing maintenance to over 50 properties in the Berlin area.
The job holder must have experience in Facility Management, be accustomed to the Berlin rental market and have experience with procurement and finances.
We are offering you the opportunity to be part of a
friendly and supportive working environment with
opportunities for personal growth.
Roles and responsibilities:
- Provide administrative support to the Estates and Procurement Team;
- Estate Maintenance and repairs keep logs, arrange for contractors, make appointments, coordinate with tenants;
- Setting up financial records for supplier payments;
- Coordinate and support any visits to the Estates (such as heating oil deliveries, maintenance and landlord visits, H&S inspections, official visits);
- Register and deregister properties with utility suppliers as directed; arrange payments;
- Assist with planning of renovation projects;
- Organise and administer domestic equipment floats;
- Property search;
- Administer job ticket subscriptions; business cards and door signs;
- Procurement of Embassy supplies;
- Carry out inventories (incl. Government arts collection and high valuable items) and assist the with checkin and checkout of occupants on arrival and departure;
- Contribute to wider objectives of the British Government's Germany network and support its positive working environment;
- Carry out any other duties that may reasonably be required and which are in accordance with the grading and core competencies of the job;
- Any other duties that may reasonably be required in support of the wider work of the Embassy, including crisis work.
- Excellent German written and spoken, minimum level required B1 under the CEFRL or equivalent*;
- Excellent English language skills written and spoken, minimum level required C1 under the CEFRL or equivalent*;
- Excellent organisational skills;
- Excellent time management and prioritisation skills;
- At least 2 years of experience in a similar role;
- Welldeveloped customer services skills;
- The ability to work independently with a minimum level of supervision;
- The ability to work effectively with others;
- Ability to maintain confidentiality at all times.
A big plus would be:
- Experience with the Berlin rental market
€27,338.40 gross per annum rising to €30,709.22 gross per annum after a qualifying period in addition to performance related pay
(salary is not negotiable)
:
- Working hours per week are
22.5 hours net
Performance related bonus:
-
30 days annual leave per annum
- Excellent networks and opportunities for support, including mentoring, coaching, job shadowing and secondments. We are committed to ensuring the jobholder can use this role as a great development opportunity and you will have the chance to take part in our broad and varied corporate and learning and development opportunities.
- Strong offer for learning and development, including dedicated L&D days;
- An equal, diverse and engaged workplace;
- Opportunities to actively engage in corporate activities and initiatives in the Germany Network, such as Greening the Network, Germany Women's Network, the Social Mobility Group, the Germany People Committee;
- Worklife balance;
- Saving scheme contribution
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