Office and Facilities Coordinator - Munich, Deutschland - Oski Technology

Oski Technology
Oski Technology
Geprüftes Unternehmen
Munich, Deutschland

vor 2 Wochen

Lena Wagner

Geschrieben von:

Lena Wagner

beBee Recruiter
Beschreibung

NVIDIA awakened the world to the power of computer graphics when it invented the graphics processing unit (GPU) in 1999.

Since then, it has consistently set new standards in visual computing with breathtaking, interactive graphics available on devices ranging from portable media players to notebooks to workstations.

Fortune magazine has ranked NVIDIA #1 in innovation in the semiconductor industry for two years in a row. NVIDIA's culture promotes and inspires a team of extraordinary employees to be at the top of their game. We've built an environment where talents are recognized and collaboration is valued. Our employees are shaping the world of tomorrowtoday. We invite you to explore the opportunities available at NVIDIA to see what your future may hold.

NVIDIA is searching for a self-motivated, well organized and high communicative office and facilities administrator.

You will be part of a busy office management team and contact for everyone who visits NVIDIA Munich, integral to championing the NVIDIA employee experience.

In this role you will support the office manager and be responsible for day to day facility queries, office administration and supplies, office events, community giving and domestic shipping preparation.


The role is a fixed term parental leave cover for the initial duration of 12 months, with a possibility to extend.


What you'll be doing:

  • Lead office manager for the Munich office
  • Remote office management of Stuttgart Office
  • Regional RESS support on the following;
  • Serviced office space
  • Inspire 365 charity initiatives
  • Day to day management of facilities, reporting issues, booking reactive maintenance and repairs, tracking issues and ensuring contractors arriving onsite adhere to EHS Contractor Management Program
  • Asset tagging as required by finance
  • Ordering office supplies, maintaining stocks of stationery, packing material, etc, aligned with the budget and approval from OM
  • Order kitchen and break room supplies, aligned with the budget and approval from OM
  • Tracking all spend against the annual PO's
  • Support with the new hire experience, coordination of new starters, assisting with desk set up, travel profile set up and training (office tour and orientation as required in absence of OM)
  • Local travel agency admin
  • Community giving and charity champion
  • Responsible for maintaining excellent level of office housekeeping, including meeting rooms, phone booths and common areas, encourage recycling and assist to implement sustainability programs
  • Office administration including digital signage maintenance, travel support to visiting NVIDIANs, visa letter preparation, EHS admin support for the OM and Share Point Maintenance
  • Coordinate and prepare office all hands, company meeting replays and site events
  • Provides general office support to employees
  • Aware of employees' general whereabouts and provides information to visitors and employees.
  • Lunch and holiday cover for the Corporate Reception and support for customer meetings, events and where demand requires this
  • In the absence of corp shipping function, prepare domestic and non controlled shipments / Preparing necessary documents for export

What we need to see:

  • Excellent telephone manner & communication skills
  • Be professional, flexible, mature, and approachable with a positive attitude even under pressure
  • Exhibits special customer service skills with visitors and employees.
  • Fluent English language skills written and spoken
  • Relevant education and experience as an Assistant / Office Manager in an international company
  • Attention to detail
  • Conscientiousness
  • Flexibility and good ability to multitask and to organize on short notice
  • Ability to work without supervision and able to prioritize own workload
NVIDIA is widely considered to be one of the technology world's most desirable employers. We have some of the most forward-thinking and talented people in the world working for us. We are an equal opportunity employer and value diversity at our company.

We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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