Senior Executive Assistant Hybrid - Frankfurt am Main, Deutschland - Citi

Citi

Geprüftes Unternehmen

Frankfurt am Main, Deutschland

vor 3 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Title:
Senior Executive Assistant for a team of Managing Directors within Banking Capital Markets & Advisory (BCMA)

Business:
Investment Banking

Division:
Banking Capital Markets & Advisory (BCMA)

Officer Title:
Senior Executive Assistant

C-Grade:
A05

Location:
Frankfurt

Legal Entity:
Citi Global Markets Europe AG - Germany

Role posed:
until 26th of April 2023

Job Purpose/Overview:

Under limited direction, provide administrative support to a team of Managing Directors. Duties are complex and highly confidential in nature requiring a great use of discretion.

The role will include a large amount of client interaction and liaison at CEO / Chairman level as well as regular contact and communication with high level management both within Citi and externally.

The job holder sits within the Corporate and Investment Banking team and covers all administrative and organisational work.

Key Responsibilities:

Screen calls/incoming mail in German and English be an effective gatekeeper; take messages efficiently and accurately; receive visitors
Monitor and ensure implementation of company policy
Compose and prepare internal/external correspondence in addition to maintaining, answering, and routing correspondence not requiring manager's attention
Proactive maintenance of calendars and meetings
Coordinate travel arrangements, understanding executive's travel preferences and needs, and using initiative in managing itinerary times and costings. Arrangement of visa's where required
Create and maintain correspondence and record files
Assist and fill in for other support staff
Assist with any other ad hoc reports and special projects as required
Assist in organising group morale events and franchise parties
Assist with Client events where required
Working closely with other team members to support the manager's preparation for client meetings, presentations or other engagements
Update and chase delegated tasks to ensure progress to deadlines
Screening of the manager ́s inbox and taking initiative in the manager's absence
Processing replies on own initiative or from the manager's dictation or notes
Keeping projects on schedule. Checking deadlines on incoming requests and putting preliminary work in play
Maintain calendar; ascertain which events require the manager's presence. Coordination of the manager's appointments/responsibilities in order to maximize efficiency
Maintain current mailing list for communications to EMEA staff
Organization of staff related internal meetings & 1:1 meetings

Development Value:

Exposure to CEO / Chairman level clients
Opportunity to work in a complex and fastpaced banking environment
Insight into the day to day operations within the Corporate and Investment Bank
Opportunity to build up own network within the industry

Experience, skills and capabilities

Proven experience of operating all office equipment, including telephone functions, and ability to train others in use of the same
Substantial experience of operating in a similar role in a professional services environment
Proven experience of adapting to changing circumstances, responding to varying business needs and priorities
Demonstrable experience of working effectively in a highpressure and challenging environment
Language requirements: Fluent in German and English.
Strong interpersonal and organizational skills
Strong oral and written communication skills
Attention to detail
Ability to multitask effectively and efficiently
Working independently and making decisions in accordance with established policies and regulations
Ability to take unexpected eventualities in their stride, and to cope well under pressure
Excellent organisational skills, with strong background in managing multiple priorities
Superior time management: ability to prioritise tasks and work to tight deadlines, at times under pressure
Flexibility of approach, together with a 'cando' attitude, is key
Strong interpersonal skills, to create and maintain effective relationships with internal and external stakeholders
Characteristics: enthusiasm, "can do" attitude, selfconfidence, resilience, drive, sound judgment, adaptability, creativity, initiative, reliability, risk awareness, team playing

Qualifications:

Demonstrable experience at senior level within a corporate environment
Professional secretarial qualifications advantageous, but not essential

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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