Senior HR Specialist - Frankfurt am Main, Deutschland - Vistant

Beschreibung

Location:
Remote with On-Site or In-Country support as needed


Duration: 6 months


TDYs:
TDY 1: 30 Days TDY 2: 30 Days TDY 3: 30 days (TDY location is in Frankfurt, Germany and the travel will be based on the needs of the MERP/EXO/HR Office.)


Position Description:

Vistant (formally PMCG), recognized as one of the fastest-growing companies across the country and the region by Inc.

5000, Financial Times, Washington Technology, and the Baltimore Business Journal, is a public-sector management consulting firm serving federal international development, healthcare, and social services agencies.

Vistant is seeking a Senior Human Resources Specialist (S/HRS) in support of USAID/MERP.

The duties, responsibilities, and deliverables are as follows:
**a. Human Resource Administration

• 40%**•The S/HRS helps the R/EXO and S/REXO plan, direct, and manage the work of the Human Resources

(HR) Unit, implementing new or revised regulations, manuals, and other directives; researching, analyzing,
reviewing and making recommendations to the R/EXO and S/EXO on HR directives.

• The S/HRS trains and works with four CCNPSC HR Assistants in Frankfurt and Belgrade and helps coordinate

their work via weekly overviews of tasks to be performed, setting priorities and receiving information on
ongoing tasks and reaching final decisions on their accomplishment. The S/HRS provides for both formal
and on-the-job training of unit staff, in order to enable the HR staff to perform their duties, and provides
cross-training to avoid service gaps in periods of heavy workload or in the case of the absence or
preoccupation of staff members.

• The S/HRS provides guidance to MERP and Client Mission staff on the full range of HR concerns and

administrative matters, including terms and conditions of employment, procedures and requirements for awards, performance evaluations, allowances, etc.; assists staff and provides guidance with personnel
- related issues.

• The S/HRS guides MERP and Client Mission staff in the process of establishing new positions and reclassification of existing positions submitted to the EXO; oversees HR staff reviews of position descriptions to assure accuracy, clarity, and completeness; provides assistance and advice to Mission managers and supervisors, at all levels, including advising supervisors on position description writing, to ensure descriptions reflect current duties and organizational relationships; conducts job-site interviews to ensure an understanding of duties and responsibilities delegated and performed; supervises the process submitting positions for grade-level evaluation to the Regional Human Resources Support Unit (HRSU), including recommending grades and official titles; advises supervisors and employees of HRSU classification results, and on appeal procedures if required; ensures that position information is properly recorded; supervises maintenance of Official Position Description Files, with original classifications; and, assures HR unit staff provides copies of classifications to the employee, the supervisor, and the file.
• The S/HRS reviews proposed US/PSC Scopes Of Work (SOW), Proposed Market Rates (a Civil Service-equivalent classification); provides a recommended Market Rate to USAID/Washington or other Agency resource for final classification and approval to recruit internationally for US or TCN/PSCS prior to initiation of international recruitment, when required; and ensures the preparation of appropriate supporting documentation for project-funded PSC positions.

b. Contract Management and Recruitment-30%

• The S/HRS supervises the preparation of PSC contracts and manages procurement processes in the HR Unit; reviews contracts for completeness, presence of necessary technical information, evaluation criteria, and appropriateness for use as a PSC, conferring with the originator to answer questions regarding position requirements; and, based on informed knowledge of various markets, recommends probable sources, advertising requirements, and other conditions that may apply.
• The S/HRS negotiates with USPSC, and TCNPSC, contractors, sharing responsibility for contract

negotiations in accordance with guidance provided by the R/EXO and S/EXO, appropriate USAID
regulations, and/or the Mission compensation plan.

• The S/HRS manages preparation of Offer Letters and Memoranda of Negotiation, and PSC contracts, and modifications for FSN, US and TCN PSCS using appropriate contract formats and attachments, as provided in AIDAR.

c. Performance Management, Training, Awards and Other Personnel Duties-30%

• The S/HRS provides guidance, advice, and assistance to employees on personnel matters related to recruitment and hiring.
• The S/HRS manages the administration of USAID's Agency Incentive Awards program centrally managed in Washington.
• The S/HRS ensures the performance evaluation of all FSNPSCS are accomplished on a timely basis. For missions across the region that a