Executive Assistant - Frankfurt am Main, Deutschland - Morgan Stanley

Morgan Stanley

Geprüftes Unternehmen

Frankfurt am Main, Deutschland

vor 2 Wochen

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Executive Assistant - Legal and Compliance Division

Job Number:
3230684

POSTING DATE:
Feb 7, 2023

PRIMARY LOCATION:
Europe, Middle East, Africa-Germany-Germany-Frankfurt

EDUCATION LEVEL:
Associate's Degree

JOB:
Other

EMPLOYMENT TYPE:
Full Time

JOB LEVEL:
Executive Assistant

DESCRIPTION

Professionals within the Legal and Compliance Division (LCD) provide a wide range of services to our business units. They might help to structure a complex and sensitive crossborder transaction; advise on a new product introduction; develop a training program or defuse an investor dispute. They preserve the firm's invaluable reputation for integrity and protect the firm from sanctions with policies and procedures that meet regulatory requirements around the world. They also strive to maintain cooperative relationships with governmental policy makers and the regulatory and selfregulatory agencies that govern the firm's businesses.

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic.

We can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow.

A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

What will you be doing?

Diary management for the senior members of the team and administrative assistance to support other team members as requested
Arrange conference calls, rooms, AV equipment, catering, dialin numbers and video conference facilities.
Coordinate and book travel including flights, hotels, currency, taxis etc. Ensure relevant agendas and itineraries are organised in advance.
Manage and process expense claims in a timely manner.
Develop good working relationships with other Assistants within the broader LCD department and provide 'buddy cover' as required ensuring consistent Assistant coverage during lunch breaks, holidays and sickness.
Typing of correspondence with excellent attention to detail, including but not limited to, the preparation of PowerPoint presentations and drafting routine correspondence.
Printing and collating meeting documentation as required.
Provide telephone coverage including responding to and dealing with enquiries and fielding calls.
Processing incoming/outgoing mail, ensuring all post is dealt with quickly and efficiently.

QUALIFICATIONS

What we're looking for:

Ability to maintain confidentiality on all aspects of work.
An experienced, confident, friendly 'people oriented' personality required with an ability to liaise with people at all levels to achieve work goals.
Ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently.
Clear and concise written and verbal communication (in German and English).
Highly organised and capable of multitasking to meet deadlines.
Good organisational skills and able to follow up outstanding items as necessary.
SharePoint experience is an advantage.

Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential.

Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences.

Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.