- Receive, review, and process vendor invoices in a timely and accurate manner.
- Ensure all invoices are approved and coded correctly according to company policies and expense categories.
- Process payments using various methods, including virtual payment cards, debit and credit cards, and other electronic payment systems.
- Allocate payments by expense categories and cost centers to facilitate accurate financial reporting.
- Maintain accurate and up-to-date billing details for all vendors in the accounts payable system.
- Regularly review and update vendor information to ensure accuracy and compliance with contractual terms.
- Identify and resolve billing discrepancies and errors in collaboration with vendors and internal business users.
- Investigate and resolve any payment issues or disputes in a timely and professional manner.
- Monitor vendor contracts to ensure compliance with payment terms, pricing, and service level agreements.
- Coordinate with procurement and legal teams to review and renew vendor contracts as needed.
- Serve as a key point of contact between the procurement, accounting, and vendor teams.
- Collaborate with internal stakeholders to streamline processes, resolve issues, and improve the overall efficiency of the accounts payable workflow.
- A bachelor's degree or higher in Accounting, Finance, or a related field.
- A minimum of 2–3 years of experience in accounts payable or vendor management.
- A strong understanding of payment processing methods and financial systems.
- Proficiency in Microsoft Office and industry-standard accounting software (NetSuite, SAP S/4HANA Cloud, Exact, etc.).
- Excellent communication skills in English, both written and verbal.
- The ability to multitask, prioritize, and manage time effectively.
- Strong attention to detail, proven accuracy, and good problem-solving skills.
- Experience with virtual card payment systems and electronic invoicing platforms.
- Knowledge of contract management and procurement processes.
- The ability to work independently and as part of a team in a fast-paced environment.
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Accounts Payable Specialist - Berlin/Brandenburg Metropolitan Region, Deutschland - JetBrains
Beschreibung
Vendor Accounts Payable Administrator
At JetBrains, code is our passion. Ever since we started, back in 2000, we have strived to make the strongest, most effective developer tools on earth. By automating routine checks and corrections, our tools speed up production, freeing developers to grow, discover, and create.
The successful candidate for our Vendor Accounts Payable Administrator vacancy will be primarily responsible for managing and overseeing the accounts payable process related to vendor invoices and payments.
This role requires a detail-oriented individual with a strong understanding of accounts payable processes, payment methods, and vendor management. The ideal candidate will possess excellent communication skills and the ability to collaborate effectively across departments to ensure accurate and timely payment processing and vendor relations management. If you are organized, proactive, and adept at resolving billing issues, we encourage you to apply for this position and become an integral part of our Finance team.
Responsibilities and duties:
Invoice management:
Payment processing:
Billing details maintenance:
Billing error resolution:
Contract monitoring:
Cross-functional liaison:
Qualifications and preferred skills:
