Accounting Assistant - Heidelberg, Deutschland - European Molecular Biology Laboratory

European Molecular Biology Laboratory
European Molecular Biology Laboratory
Geprüftes Unternehmen
Heidelberg, Deutschland

vor 1 Woche

Lena Wagner

Geschrieben von:

Lena Wagner

beBee Recruiter
Beschreibung
Administration

  • EMBL Heidelberg


We are Europe's flagship research laboratory for the life sciences - an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science.

We are an international, innovative and interdisciplinary laboratory with approx employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

We are looking for an Accounting Assistant to join us at the European Molecular Biology Laboratory in Heidelberg, Germany.

In this role you will be responsible for EMBL's accounts payable under the overall guidance of one of the Accountants in the Accounting Unit.

In particular you will ensure accounting, record-keeping and reconciliations are in line with established EMBL finance processes and international public accounting standards.

Your role

Responsibilities will include, but not be limited, to the following:

Accounts Payable

  • Processing/booking of accounts payable transactions in a timely and accurate manner
  • Reconciliation of open AP items, investigate discrepancies and deal directly with suppliers to resolve issues
  • Follow up with treasury to ensure timely payment of invoices
  • Maintaining accounts payable and vendors bank details master data maintenance
  • Participate in month end closure to ensure delegated tasks are completed and agreed timelines are met
  • Processing credit card transactions, followup on documentation and assisting card administrators when required
  • Processing staff reimbursements, ensuring proper authorization flows and verifying submitted documentation
  • Other ad hoc accounts payable duties

Accounts Receivable

  • Preparing, processing and booking of accounts receivable
  • Maintaining the customer accounts master data
  • Communicate with customers in order to resolve and direct queries and provide support
  • Assistance in followup of payments

Other finance and administrative operations

  • Assisting in ad hoc accounting projects (e.g. Concur rollout)
  • Assisting as required in periodclose activities
  • Recordkeeping and controlling of accrual and deferral transactions at year end
  • Participating in and supporting internal and external audits

Other finance and administrative duties as assigned


The post holder will work closely with the Budget office, Purchasing and Scientific groups as well as external contacts like vendors, debtors and others.

The applicant will be required to be flexible in delivering assigned tasks and willing to assist in various areas within the accounting department.


Closing date: 22 May 2024

Contract duration: 3 years (renewable)

Grading: 3 or 4; depending on experience and qualifications (monthly salary starting from 3.2k to 3.4k EUR after tax plus other benefits)


Reference number:
HD02615

You have


Experience with modern ERP systems is a prerequisite, preferably with SAP, as well as good knowledge of MS Office, especially Excel and Word.

In addition to fluency in written and spoken English, a good working knowledge of German is a prerequisite, while knowledge of Spanish would be an advantage.

You might also have

Previous experience of working in an international organisation or an organisation engaged in research would be an advantage.

Why join us


EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment.

The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus.

What else you need to know


EMBL Administration units are responsible for supporting all parts of EMBL and for undertaking and delivering long-term strategic administrative planning.

With more than 200 staff, in all support areas, ranging from caretakers and gardeners to senior management staff, EMBL Administration provides administrative support to approx members of personnel from in excess of 80 nations.

The team is dedicated to maintaining high quality services to staff at all EMBL sites.


Please note that appointments on fixed term contracts can be renewed up to 9 years in total, depending on circumstances at the time of the review.

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