Human Resources - Berlin, Deutschland - Atlas Relief and Development International

Atlas Relief and Development International

Geprüftes Unternehmen

Berlin, Deutschland

vor 1 Woche

Geschrieben von:

Lena Wagner

beBee Recruiter

Beschreibung

Human Resources (HR) and Office Assistant

Job Title:
Human Resources (HR) and

Office Assistant

Application Deadline:
April 8 2024

Reports To:
Executive Director,

Finance Manager, Operations Manager

Position Type:
Full-time employment

Job Location:
Berlin or Dresden, Germany

ABOUT ARDI

Atlas Relief and Development International (ARDI) is an international development nonprofit organization working to empower diverse communities affected by conflict to shape and participate in the peaceful, inclusive, rights-based, and secure futures they envision.

ARDI specializes in supporting civilians affected by the conflict in Syria.

ARDI is registered in the United States, Germany, Turkey, Iraq, and Syria; and we operate in areas affected by conflict and migration.

ARDI leads programming across a wide variety of development projects, including expertise in peacebuilding, women's empowerment, capacity building, civil society strengthening, political participation, economic empowerment, technical research, awareness-raising, and the amplification of diverse and minority voices.

***ARDI is seeking a Human Resources (HR) and Office Assistant who will engage, lead, and collaborate across financial, operational, and communications arenas within the organization. The role will help develop, enhance, and maintain effective internal operational approaches and tools that set a solid foundation from which the organization can continue to grow and evolve. The role supports and leads essential office management tasks, including organization of documentation, preparation of deliverables to German-based government offices related to finance, insurances, and other arenas; helps establish a strong network of communication and collaboration with other nonprofits, donors, and other stakeholders; supports the development of internal policies, operational tools, and internal approaches/systems corresponding to programmatic, finance, operations, and communications departments; supports the hiring and onboarding processes (as well as other staff-support and training related arenas); and supports efforts to maintain a welcoming, transparent, and supportive working environment for diverse staff members across the organizational structure. This position reports to and works closely with the Executive Director, Director of Programs, Finance Manager, and Operations Manager to meet our objectives in collaboration with other relevant members of the ARDI team.

DUTIES AND RESPONSIBILITIES
The primary duties and responsibilities of the Human Resources (HR) and Office Assistant include, but are not limited to:

Human Resources

Maintain employee and subcontractor records and support with payroll.
Assist with personnel recruitment and selection process.
Help track and plan for staff attendance, worktime, vacation, overtime, and sickleave.
Support the development of organizational templates, policies, and regulations to constantly improve ARDI human resources procedures.
Support the development and improvement of an efficient staff leave tracking system.
Coordinates directly with German governmental departments, accounting firms, lawyers, etc. to meet requirements, ask questions, and ensure compliance with financial, legal, insurance, and other regulations related to Germanbased payroll staff members.
Other relevant tasks, as needed.

Office Management and Logistics

Support visarelated processes for international staff members, at times in coordination with ARDI's contracted accounting firm and/or lawyer.
Provide informal translation support between German and English languages at times when nonGerman speaking staff need to be informed on documentation, processes, requests, etc. that have been made in German.
Identify office supply and utility needs, and assist with procurement as needed while ensuring proper documentation of all kinds of office supplies, utilities, and equipment in current and/or future use.
Help establish and maintain a network of contacts across the nonprofit sector, governmental sector, and among other stakeholders in Europe and the Middle East.
Other relevant tasks, as needed.

Organizational Operations

Support the drafting of internal and external policies related to the organization, our programmatic efforts, and other key focus areas relevant to our work.
Collaborate on donor requests for operational information, documentation, policies and procedures.
Lead the organization of financial, operational, and programmatic folders (online and physical), and support the establishment of new or enhanced organizational systems and processes.
Support coordination with Germanlanguage donors, governmental agencies, and service providers in relation to ARDI's internal and external efforts.
Support the design of job descriptions, job postings, applicant coordination, interview processes, contracting, and onboarding.
Other relevant tasks, as n