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    Human Resources Coordinator EMEA - Berlin, Deutschland - Vention

    Vention
    Vention Berlin, Deutschland

    vor 6 Tagen

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    Ganztags
    Beschreibung

    Job Description

    Reporting to the Managing Director (MD) in collaboration with the Director, People & Culture, the HR Coordinator will be responsible for all things Office and HR related for our EMEA office & team. Alongside all employees, you will play a key element in shaping the culture of Vention in Europe. You will own a variety of HR responsibilities including office management, HR and office administration, driving culture initiatives, and ensuring alignment with the support and strategies from our headquarters in North America.

    What you'll be doing:

    Office Management:

    • Ensure the friendly welcome and support for team members and guests, organizing room preparation and catering for meetings, trainings & events
    • Responsible for the optimal and on-budget procurement of office supplies as well as maintenance of equipment
    • Management ofinternal and external partners (property management, suppliers, service providers, cleaning staff, industrial technicians, occupational safety officers, etc.)
    • Travel management for employees, ensuring efficient travel arrangements and adherence to company policies and budgets.
    • Management and organization of team-building and culture events

    HR Administration:

    • Maintenance of HR database and employee files
    • Support and process all employment agreements and contractual changes both in systems and with documentation to the employee
    • Manage verification of employment letters, sick leave, time and attendance and other compliances with local legislation.
    • Provide high-quality support to employees in relation to workplace policies, career development as well as employee relations escalating issues as necessary.
    • Organize onboarding for EMEA's newest team members, including welcome packages, office and warehouse tours in cooperation with the global HR team.
    • Collaborate with the global HR team to develop and maintain HR policies & processes for our EMEA team
    • Effective collaboration with executives and senior management
    • Support with performance management procedures including performance reviews, warnings and terminations
    • Effective change management in collaboration with the global HR team

    Benefits and remuneration:

    • Administrate employee benefits programs, including health insurance and pension scheme plans (bAV) for Germany
    • Stay up to date about changes in employment laws and regulations across the Germany

    Compliance

    • Collaboration with external resources and partners regarding legal and immigration matter ( A1 visas, inter-office transfers)
    • Support with preparatory payroll accounting
    • Support with OHS matters

    Talent Acquisition

    • Support to recruit and retain talent through effective recruitment practices, in conjunction with the Talent Acquisition team. (job advertisement, recruitment tools, first contact with candidates etc)

    Qualifications

    • 2+ years of experience in managing administration and operations for an office or comparable experience.
    • You have strong communication in English and German (written & spoken)
    • Hands on nature and strong ability to work autonomously
    • You are a self-motivated and self-organized team player; a hands-on problem solver with an eye for detail and the ability to prioritize and remain calm also in stressful situations.
    • You love to communicate with different stakeholders to get things done cooperatively and have a natural sense of service.
    • You provide structure and clarity: You can organize yourself well, prioritize and coordinate your own projects, but also keep a cool head when things don't go as planned.

    Additional Information

    How We Take Care of You

    • Flexible paid time off
    • Complimentary beverages and snacks so that you are fueled and ready for your day
    • Career growth opportunities. Your future matters.
    • Fun-filled social events curated based on diverse interests for our team to celebrate together. From sponsored sports teams to trivia nights
    • Time off to volunteer and give back to your community.

    What to Expect in Your Interview

    • Initial Call
    • Meet the Team
    • Challenge
    • Decision & Offer

    ‍ Commitment to Equal Employment Opportunity

    Our culture is an uplifting environment for high achievers. The fast-paced, high-performance environment will give you the opportunity to build products, processes and strategies that will have a lasting impact.

    When you join Vention, you join a team of professionals with a diverse variety of experiences, backgrounds, and perspectives. Together, we strive to nurture a supportive and inclusive work environment for all. We push each other to achieve extraordinary results and forge long term relationships as a result of the intensity and passion.

    We're passionate about helping you do your best work. Claim your seat and find out what you can do

    If you're unsure if your experience perfectly matches our job posting, we encourage you to apply anyway We are happy to chat and get to know you better while you can understand the role as well

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