- Planning and coordination of internal and external appointments, (team) meetings and events (e.g. scientific events), video conferences or regular telephone calls (e.g. invitation, coordination)
- Sorting and independent processing of incoming and outgoing mail and email inboxes of superiors. Managing the resubmission and ensuring the flow of information between the departments in the company and within the Medical, Safety department
- Ensuring the availability of the secretariat and communication with superiors by answering, forwarding, and processing internal and external calls, in German and English
- Support in planning business trips for (foreign) managers from the SySQaRa area for visits to the site, including room and workplace booking, meeting and/or workshop organization with internal/external business partners
- Independent assumption and management of general writing, office, and organizational tasks, as well as correspondence and typing, mainly in German and English
- Processing of payment transactions (payment instructions, incoming and outgoing invoices) and support with questions regarding travel expense accounting
- Special organizational tasks and administrative functions according to the respective department profile, in particular cooperation in the preparation of contracts (coordination of appointments and collection of input of internal and external functions and contract partners, as well as consolidation of the inputs), Transfer of content into templates (mainly Word and Visio based), systematic filing of regulatory documents as well as control of their completeness
- Support with the creation, proofreading and translation of presentation documents and/or other correspondence
- Maintenance of departmental intranet pages, creation of (regulatory) departmental org charts
- Support and follow-up of compliance documentation, especially of on-board cases
- On- and offboarding of departmental employees and local contact persons in the country organizations/third parties, incl. organization and tracking of IT equipment
- Successfully completed commercial training
- More than 3 years of professional experience in a secretarial role with international connections
- Confident and professional handling of all MS Office applications (especially Outlook, Word, Excel, PowerPoint, TEAMS, Visio)
- Independent, reliable, structured and responsible way of working with strong organizational skills
- Understanding of processes and a deep sense of judgment regarding the classification of priorities
- Confident handling of deadline pressure, ability to work under pressure and flexibility
- Habit of maintaining a professional, service-oriented and binding dialog with numerous internal and external contacts
- High trustworthiness and integrity
- Initiative as well as a diplomatic, confident, and friendly demeanor
- Fluent in German and English, both written and spoken; further language skills are a plus Career with a purposeWe offer an opportunity to create and deliver treatments that save and change lives for the better. We'll support your ongoing development. And you'll be part of a dedicated team of people who inspire each other to create the best possible healthcare outcomes each and every day. Inclusion and diversityJoining Fresenius Medical Care means becoming part of a team that values diversity. We embrace the wealth of different backgrounds, cultures, experiences and opinions that make up our workforce and strive to create an inclusive atmosphere in which all our employees feel valued. StabilityDeveloping innovative products and continuously improving our renal therapies made us the clear market leader in the production of hemodialysis machines, with sustainable, profitable growth . This position provides our employees with the stability and security they need to help improve the lives of our patients. Learning and developmentWe offer participation in programs at world-class business schools, leadership development, regular training for our nurses, health care professionals and manufacturing staff and digital access to high-quality educational content for all employees worldwide 24/7. Local benefitsOur employees enjoy both local and global opportunities for growth and personal fulfilment. We offer local benefits designed to suit the requirements of the respective country and place of work to create ideal conditions everywhere. Work-life balanceWe want to empower people to deliver better care. Therefore, we promote a better work-life balance through flexible working hours, part-time models, the possibility to work from home, and more.
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Assistant Medical, Safety - Bad Homburg, Deutschland - Fresenius Medical Care, Global Departments
Beschreibung
In your role as Assistant Medical, Safety & Post Market Surveillance (m/w/d) you will be responsible for effective administrative support for the supervisors and managers of the System, Quality and Regulatory department with a focus on the Medical, Safety & PMS department.
Your tasks
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