-
Operations Administrator, Germany
vor 1 Woche
Human Rights Watch Berlin, Deutschland**FIXED-TERM, FULL-TIME JOB VACANCY** · **OPERATIONS ADMINISTRATOR** · **Operations Department** · **Berlin Office** · **Application Deadline: 17 September 2023** · The Operations Department of Human Rights Watch (HRW) is seeking applicants for the position of Operations Administ ...
-
Salesforce Administrator
vor 3 Tagen
Amoria Bond Berlin, DeutschlandSalesforce Administrator (m/w/d) · // Remote // 6 Monate 100% Remote // 3-4 PT Woche · Amoria Bond sucht für unseren Kunden einen Salesforce Administrator (m/w/d). Unser Kunde ist ein führendes Maschinen und Anlagebauunternehmen und zudem eines der schnellsten wachsenden Scale-Up ...
-
Assistant to The Deputy Trade Commissioner for
vor 3 Tagen
Foreign & Commonwealth Office Berlin, DeutschlandJob Description (Roles and Responsibilities) · Are you interested in a career in international affairs? Where you can make a difference as part of a fast-moving, high profile and international environment? Curious about what trade relations between the UK and Germany look like in ...
-
Administrative Support Specialist
vor 1 Tag
Amentum Berlin, DeutschlandR0109569 · On Site · Berlin, Germany · Full time · Administrative Analyst position requiring proficiency in Microsoft Office, and in particular Power Point. Individual should be fluent in English. Working knowledge of German is a plus. Job location is Kaiserslautern, Germany ...
-
Adevinta Group Berlin, DeutschlandGlobal Teams Germany · Berlin, Germany · Media Production / People & Comms / Administrative · Full-time · **Job Description**: · **Qualifications**: · Additional Information · Company Description · We are now looking for a Receptionist (Workplace Support) (d/f/m) in Adevinta's Be ...
-
Coordination Officer
vor 1 Woche
Client-Earth Berlin, DeutschlandSalary:From €48 000 to €50 000 per annum depending on experience- Location:Berlin- Contract Type:Indefinite- Hours:Full Time or Part Time- Hours Details:Full time or 4 days per week- Closing Date:25 June 2023- First Interview Dates:WC 3rd July 2023**About the role**: · Join us as ...
-
Internship (Deu24.018)
vor 3 Tagen
Foreign & Commonwealth Office Berlin, Deutschland PraktikumSHIPJob Description (Roles and Responsibilities) 1 · **Do you want to enter the world of international affairs? Are you curious about what relations between the UK and Germany look like in practice? Interested in a future career where you can make a difference as part of a fast-movin ...
-
HR Administrator
vor 1 Tag
CCS Cleaning Services Berlin, Deutschland**HR Administrator Germany (remote / mobile office)** · CCS Cleaning ist eine führende europäische Gruppe für nachhaltige und professionelle Gebäudereinigungsdienstleistungen. Werde auch du Teil unseres vielfältigen, engagierten und einzigartigen Teams · **Was wir Dir bieten** · ...
-
HR Generalist
vor 1 Woche
Meshcapade Berlin, DeutschlandHR Generalist (x/f/m) Germany - Remote or Hybrid, Part time · **About us** · Meshcapade is the 3D digital human company. We are creating realistic human avatars for use in apparel, games, fitness, AI, and augmented. Using machine learning and computer vision, we model the nuances ...
-
Assistant to The Fclo
vor 1 Woche
Foreign & Commonwealth Office Berlin, DeutschlandJob Description (Roles and Responsibilities) · Germany is an important partner for the UK. The British Embassy Berlin works to develop relations between all parts of Germany and all parts of the UK. Our work covers the breadth of the bilateral relationship, including political, c ...
-
Legal Counsel
vor 1 Woche
Fast Retailing Berlin, DeutschlandUNIQLO is a leading brand of the Fast Retailing Group, which is one of the largest apparel retailers in the world. We respect the individuality and lifestyle of all customers taking pride in creating high quality, long-lasting, innovative clothing at an accessible price. Our aim ...
-
System- & Netzwerk Administrator
vor 1 Woche
Staffgroup Berlin, DeutschlandSYSTEM- & NETZWERK ADMINISTRATOR · - August 29, 2023 · KUNDE: · Ein wegweisendes Unternehmen in Europa hebt die Branche der technologischen Speicherlösungen und Embedded-IoT-Technologien auf ein neues Level. Durch die Verbindung von technischer Expertise und innovativen Herangehe ...
-
Administration and Finance Assistant
vor 3 Tagen
Apolitical Foundation Berlin, DeutschlandWe are looking for an administrative and finance assistant to support our team, help to maintain and optimize our internal systems and conduct basic bookkeeping. We are looking for someone who is highly organized, has attention to detail and who is a clear communicator and proble ...
-
Working Student
vor 1 Woche
SAP Berlin, Deutschland**We help the world run better** · **What you'll do** · - You prepare customer contracts for Sales to be sent out and be responsible to check incoming contracts and purchase orders regarding formal and legal compliance as well as upload to system. · - You support roll out of Comm ...
-
General Clerk 3
vor 1 Tag
Amentum Berlin, DeutschlandR0111329 · On Site · Illesheim, Berlin, Germany · Full time · The General Clerk 3 performs a wide variety of routine to advanced administrative duties in support of the program. Acts as a liaison to internal and/or external contacts in a manner that promotes the professional imag ...
-
Director, Sales Germany South
vor 3 Stunden
Vestas Berlin, Deutschland**The Director Sales (f/m/d) for Vestas' sales team Germany South East will be a strategic and inspirational leader looking to develop, coach and motivate our own teams whilst creating and expanding strategic partnerships with our important customers located in South East Germany ...
-
Administrative Assistant
vor 1 Tag
IOM Internationale Organisation für Migration Berlin, DeutschlandCall for CVs · Position Title **:Administrative Assistant** · **Options for**: · - **Administration** · - **Human Resources**: · - **Procurement and Logistics**Duty Station **:Berlin or Nuremberg, Germany** · Reference Code **:CFCV-DE ** · Classification **:Ungraded** · Type of A ...
-
Administrative Assistant
vor 1 Tag
International Organization for Migration Berlin, DeutschlandPosition Title **:Administrative Assistant** · **Options for**: · - **Administration** · - **Human Resources** · - **Procurement and Logistics** · Duty Station **:Berlin or Nuremberg, Germany** · Reference Code **:CFCV-DE ** · Classification **:Ungraded** · Type of Appointment ** ...
-
QA-systems Specialist
vor 1 Tag
Bayer Berlin, Deutschland**At Bayer we're visionaries, driven to solve the world's toughest challenges and striving for a world where ,Health for all, Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique per ...
-
Motor Insurance Program Lead, Germany
vor 1 Tag
Movinx GmbH Berlin, Deutschland**Intro**: · Welcome to Movinx We are looking for curious minds to join our team of Movers. As a Program Lead you will join the Insurance Team, to support us in developing and innovating embedded mobility insurance in Germany. · You will unlock information, data and creativity fr ...
Operations Administrator, Germany - Berlin, Deutschland - Human Rights Watch
Beschreibung
FIXED-TERM, FULL-TIME JOB VACANCY
OPERATIONS ADMINISTRATOR
Operations Department
Berlin Office
Application Deadline: Open Until Filled
The Operations Department of Human Rights Watch (HRW) is seeking applicants for the position of Operations Administrator to provide day-to-day support in ensuring the smooth and efficient running of HRW's Berlin office. This is a fixed-term, full-time position at 40 hours per week for parental leave coverage, which will continue through 30 September 2024. This position is based in the Berlin, and reports to the Senior Associate Director for European Operations, based in Geneva, Switzerland.
The successful candidate may have the option to work remotely, but will be expected to work from the office about 2-3 days a week. We aim to be as flexible and supportive as possible in both the recruitment for and onboarding of this position.
Responsibilities:
Finance
1. Act as the local Finance representative and assist with the implementation of Finance policies locally;
2. Manage the bank accounts and cash flows;
3. Assist the Senior Associate Director for European Operations in establishing and monitoring the office budget;
4. Record all monthly financial activity into the organization's financial system;
5. Process financial transactions, including payroll, pensions, monthly bill payments, expense reimbursements and disbursements;
6. Run internal and external financial reports;
7. Process and track expenditures and revenue transactions;
8. Process, track, and file inter-company transfers;
9. Work with financial service vendors such as auditors, accountants and governmental tax offices; and
10. Handle issues in relation to HRW's legal status, registrations and related requirements.
Legal/Governance
1. Assist the Regional Operations Manager with handling issues in relation to HRW's legal and charitable status;
2. Work with the Regional Operations Manager to ensure compliance with local laws, and liaise with general counsel on issues related to corporate and governance laws, labor laws, charity, health and safety laws etc.;
3. Plan, organize and coordinate Board meetings of the German Association, liaise with board members, prepare and distribute all necessary documents, take minutes, and carry out other administrative duties related to Boards coordination;
4. Ensure all entity information is updated on HRW's entities database; and
5. Work in coordination with the Regional Operations Manager and Finance to prepare inter-company transfers, and payment schedules.
Human Resources
1. Act as the local HR representative and assist with the implementation of HR policies locally;
2. Respond to staff on general HR queries;
3. Maintain a good understanding and working knowledge of and compliance with local employment laws;
4. Assist with the recruitment, on-boarding and departure of local staff, fellows, consultants and interns;
5. Administer and process local employee payroll, pensions, health benefits and insurance;
6. Liaise and assist HR staff in headquarters with legal and HR audit issues locally;
7. Liaise with local government offices, insurance and pension providers and other HR service providers;
8. Research and assist with immigration, visas and relocation of employees; and
9. Maintain a unified filing system and attendance management database.
Facilities Administration
1. Maintain the smooth and effective functioning of the office;
2. Handle general office maintenance and facilities issues;
3. Liaise with the landlord on issues relating to the premises;
4. Engage suppliers and providers and negotiate commercial and services contracts in a cost-effective manner;
5. Answer general post, email and telephone enquiries;
6. Coordinate office social events and related logistics;
7. Maintain office security and protocols; and
8. Ensure office safety standards are in compliance with local regulations.
Information Technology
1. Liaise with IT/helpdesk to troubleshoot computer problems and back up and update network files as necessary and
2. Liaise with IT or local phone service and internet provider to troubleshoot phone and internet problems.
Other
1. Travel occasionally, as required; and
2. Carry out other duties as necessary.
Qualifications:
Education: A bachelor's degree or equivalent training in finance, accounting, bookkeeping, business administration, nonprofit management, human resources or a related field is required.
Experience: A minimum of three (3) years of operations or administrative experience, preferably in a global organization, is required. Experience in accounting, bookkeeping, nonprofit management, and/or human resources is highly desirable.
Related Skills and Knowledge:
1. Strong organizational, administrative, analytical, and financial skills are required.
2. Strong interpersonal skills and attention to detail are required.
3. Self-motivation and the ability to take initiative, prioritize with minimal supervision, problem solve, and work independently as well as function as a member of a team with staff in multiple locations globally are required.
4. Ability to work well under pressure while juggling multiple tasks simultaneously and working effectively toward deadlines is required.
5. Excellent oral and written communication skills in English and German are required; proficiency in additional languages is highly desirable.
6. Proficiency in computer packages including MS Office applications is required.
7. Good judgment, discretion and the ability to maintain confidentiality are essential.
8. Experience with finance, human resources or development databases is desirable.
Other: Applicants for this position must possess current German work authorization.
Salary and Benefits:HRW seeks exceptional applicants and offers competitive compensation and employer-paid benefits.